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FEATURES OVERVIEW
FleetCommander is a fleet management system that is 100% web-based. That means you access all features from a web browser. There is no setup required on the user’s desktop computer.
The term “fleet management system” means many things to many people. Our fleet management solution originated from right-sizing and optimization tools aimed at making it very easy to manage vehicles in a motor pool. The core product has always had powerful features to manage vehicles, drivers, and vehicle requests. The tool has evolved to include many additional features aimed at making a fleet manager’s life easier including maintenance and work order management and a fuel interface.
Already have a fleet management system? That’s ok. All of the value of FleetCommander can be merged into your existing fleet environment by integrating FleetCommander with your current system. There isn’t one system that is going to do everything you need it to do. That’s why you should be able to pick those solutions that meet your needs and expect them to communicate with each other to share your fleet data. We’ve integrated FleetCommander with HR, accounting, risk management, and ERM systems among others. Ask us how we can integrate with your systems.
Here’s a quick overview of features in FleetCommander. Tour the application & see screenshots to learn more.
YOUR OWN FLEET WEB SITE!
What is FleetCommander? FleetCommander is your very own web site that is used by you, fleet managers, dispatchers, maintenance personnel, inspection & prep staff, and even your drivers! Site security ensures that each different type of user is only allowed to access the appropriate parts of the system. Your web site looks like you want it. Link FleetCommander to an existing enterprise web site or have it stand-alone. Logos, links, and text can be customized to make it uniquely yours.
ON-LINE VEHICLE REQUESTS
One of the most effective ways to optimize the use of vehicles is to allow drivers to use vehicles from a motor pool. To make this easy and efficient, FleetCommander includes a customizable, on-line vehicle request form that is completed by your drivers. The form does automatic error-checking, performs automated policy enforcement, and provides a wealth of information to the driver. The average request for a vehicle takes less than 30 seconds. The request is entered right into FleetCommander. The fleet administrator does not need to re-type the reservation request. Compare this to the time and effort it takes to respond to faxes, emails, and phone calls! See a sample request form.
FLEET UTILIZATION, OPTIMIZATION & ASSIGNING VEHICLES
There is a right vehicle and a wrong vehicle to give to a driver. A seasoned dispatcher may know which vehicle is best based on years of experience. Fortunately, tools like FleetCommander provide intuitive graphical interfaces to make it quick and easy for even the novice to maximize the efficiency of a fleet. Want to hand out high-mileage vehicles for short trips? Want to rotate through your vehicles in a round-robin fashion? Is there an opportunity to make several trips with the same vehicle in the same day? FleetCommander handles this all for you. See a sample screen used to optimize use of vehicles.
FLEET DASHBOARDS
Which activities consume you and your staff? What information do you wish you could see without even touching your keyboard? Take a look at FleetCommander’s Dashboard. The Dashboard is the ultimate fleet management screen. At a glance, it tells you about your fleet, including key information about how many vehicles are leaving and returning, how many vehicles are late being picked up or returned, how many outstanding requests for vehicles are pending, and how many new user registrations have yet to be acted upon by your administrator.
You’ll quickly know the availability for each type of vehicle in your fleet. The Fleet Capacity/Demand graph will show the utilization on an hour-by-hour basis. It will also let you know the busiest times when vehicles are leaving and returning so your staff can plan appropriately. The Clipboards let you cross off each vehicle as it leaves and returns. And the beauty is that the Dashboard updates every 5 minutes automatically. Need to know more about an aspect of your fleet? The QwikFind feature quickly takes you to a vehicle profile, a user profile, a reservation, or a work order! Click here to see an example of a Fleet Dashboard.
MAINTENANCE
FleetCommander’s maintenance capabilities allow you to create maintenance plans and assign them to vehicles. FleetCommander will notify your maintenance staff when certain tasks are due or near-due as they trip time and mileage thresholds. Right from the Manage Maintenance page, you’ll be able to send email notifications to various users associated with the vehicle about upcoming preventive maintenance tasks. You’ll quickly create work orders and automatically pull in contact information for the user or department that owns or is responsible for the vehicle. FleetCommander will track the status and costs of the tasks, parts, and labor associated with work done on an asset. FleetCommander is great for in-house operations and those organizations that outsource to a variety of vendors. Click here to see the work order interface.
FUEL
FleetCommander's fuel interface allows you to import fuel files from your fuel card vendor. Now, all of your fuel transactions are kept in one central repository allowing for easy inspection via FleetCommander's powerful searching and filtering capabilities. FleetCommander fuel reports allow you to drill down into the fuel data to produce reports based on a specific vehicle, a particular date range, price ranges, transaction ranges, merchant information, exception codes and much more. All your fuel information is at your fingertips.
VEHICLE MANAGEMENT
Need to see which vehicles are over-utilized? How about under-utilized? Want to compare utilization between different sites in your enterprise? Want to compare utilization by type of vehicle? Has your boss ever asked how vehicles are being used? Do you need a report that shows the utilization rates of each vehicle? A wealth of tools is available to manage and analyze your fleet. Click here to see a sample report.
USER/DRIVER MANAGEMENT
One of the more power features of FleetCommander is user/driver management. Do you need to look through paper records to see if someone is eligible to drive? Has he received the proper training for that vehicle? Has someone’s driver’s license expired since she last used a vehicle? FleetCommander automatically checks to make sure driver’s licenses are current. Are you sure that your drivers have seen the latest fleet policy changes? FleetCommander can require that they read about any policy changes each time a new policy goes into effect. FleetCommander can even prompt your users to update their on-line profiles. How is this done in your organization today?
MILEAGE COLLECTION AND IMPUTED INCOME
FleetCommander’s imputed income functions make it easy for you to collect odometer readings of assigned vehicles no matter where in the world the vehicles are located. The customizable forms can attribute miles driven to personal use, business use, or other uses as you desire. FleetCommander will let you know who hasn’t reported their mileage in the timeframe you define. It will then send your users a custom email that takes them to their own pages in FleetCommander to report mileage and other information. We can even develop custom reports to import this data into your accounting system.
FEEDBACK SURVEY
When all is said-and-done, your users will be happier and your fleet will be more efficient using FleetCommander. How do we know? We have hard data to show you. In fact, FleetCommander has an on-line Customer Feedback form that can be completed 24-hours-per-day to get valuable input from your users. There is even a tool within FleetCommander that sends the Customer Feedback link in an email to recent fleet drivers. FleetCommander will increase customer satisfaction through the use of tools like email confirmation of vehicle requests, trip receipts, 24x7 on-line access to forms, reports, and vehicle reservations, and much more. Who wouldn’t want survey results to show to their manager? See one organization’s feedback results..
This is just the tip of the iceberg. Take a look at some screenshots. If you have any questions, just call us. We love this stuff!
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