Agile Fleet

Effortlessly Navigate Fleet Management with FleetCommander

Managing a fleet involves balancing efficiency, cost control, and operational needs. For organizations looking to streamline their fleet operations and reduce administrative overhead, automation is the key. FleetCommander provides the tools to ensure your fleet is responsive, optimized, and always ready to perform. 

Trusted By
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300,000
Drivers

Sharing Vehicles Managed in FleetCommander

+3.6millon
Vehicle Reservations

Managed Annually

100%
FleetCommander Platform Availability

Over Past 12 Months

Stop Chasing Keys and Start Automating Fleet Operations

Key and Driver Management Made Simple 

FleetCommander offers an automated key management solution that eliminates the stress of lost or misplaced keys. With secure key control stations and 24/7 access, your fleet stays in motion. Every key transaction is tracked with an audit trail, so you always know who has the keys, when they were taken, and where the vehicles are. 

Key management graphic

Keep Your Fleet Moving with Automated Motor Pool Systems 

FleetCommander automates the entire motor pool process—from vehicle reservations to check-ins. No more manual scheduling or vehicle handovers. With automated scheduling, maintenance reminders, and vehicle assignments, you ensure that the right vehicles are ready when needed. You’ll reduce idle time and keep your fleet running at optimal capacity. 

Fleet capacity/demand graphic

Put Data to Work for Fleet Optimization

Real-Time Fleet Data for Smarter Decisions 

FleetCommander gives you access to real-time data, empowering you to make informed decisions about your fleet. From vehicle usage reports to driver performance insights, you can monitor fleet efficiency and adjust operations on the go. This means better vehicle utilization, less downtime, and a more productive fleet. 

Risk-management

Track Vehicle Utilization and Reduce Idle Time 

Underutilized vehicles cost money. With FleetCommander, you can monitor which vehicles are being used most—and least—and make strategic decisions to right-size your fleet. The data provides a clear picture of vehicle demand, helping you maximize usage and minimize waste. 

Vehiacle utilization graphic

Never Lose Track: Fleet GPS and Asset Management

Know Where Every Vehicle Is, All the Time 

FleetCommander’s integrated GPS solutions allow you to track every vehicle in your fleet, wherever it’s located. Detailed trip histories give you visibility into vehicle usage and ensure that your assets are being used properly and efficiently. GPS tracking also enhances fleet security, reducing the risk of theft or misuse.

GPS Tracking graphic

Improve Efficiency with Fleet-Wide GPS Solutions 

By analyzing GPS data, you can optimize routes, reduce travel time, and cut fuel consumption. FleetCommander’s GPS capabilities provide the data you need to improve operational efficiency, ensuring that vehicles take the most efficient routes and stay on track. 

Improve Efficiency

The Ultimate Guide to Understanding Fleet Utilization & Achieving a Right-Sized Fleet

download it here

Keep Your Fleet Running Smoothly with Predictive Maintenance

Fleet Maintenance Software That Works for You 

FleetCommander’s maintenance tracking keeps your vehicles in peak condition. Automated service reminders ensure that vehicles are serviced on time, reducing the risk of unexpected breakdowns. You can also track parts inventory and service histories, allowing you to address issues before they become costly problems. 

Maintenance graphic

Reduce Costs with Proactive Fleet Maintenance 

Staying on top of vehicle maintenance helps prevent costly repairs and downtime. FleetCommander enables proactive maintenance scheduling, so you can address potential issues early. This keeps vehicles in service longer, reduces repair costs, and ensures that your fleet is always ready to go. 

Checklist for Selecting a Fleet Maintenance Software Solution

Slash Fuel Costs with Smart Fuel Management

Monitor and Optimize Fuel Usage in Real Time 

Fuel is one of the biggest expenses for any fleet. FleetCommander helps you track fuel usage in real-time, enabling you to identify inefficiencies and reduce consumption. Detailed fuel reports allow you to spot trends and make informed decisions to cut costs without sacrificing performance. 

Fuel consumption graphic

Avoid Common Fleet Fueling Pitfalls 

FleetCommander’s fuel management tools provide insights into inefficient fuel usage and potential overconsumption. With real-time data, you can prevent waste, optimize refueling processes, and make adjustments that positively impact your bottom line. 

Top 5 Reasons Your Fleet Management Expenses Are Out Of Control  copy

Success Stories from Organizations Like Yours

How to Assess Fleet Utilization Without Software: A Practical Guide for Public Sector Fleets
Blog Post

How to Assess Fleet Utilization Without Software: A Practical Guide for Public Sector Fleets

If you're running a government, higher education, or utility fleet without dedicated fleet technology, you're not alone. Many organizations still rely on manual processes and spreadsheets to track vehicles—but that doesn't mean you're flying blind. Understanding how well (or poorly) your vehicles are being used is the first step toward smarter...

Building a Fleet Policy That Actually Works (and Gets Followed)
Blog Post

Building a Fleet Policy That Actually Works (and Gets Followed)

A well-written fleet policy is one of the most powerful tools your agency can implement. It establishes expectations, promotes accountability, and helps your fleet operate efficiently and securely. But here’s the problem: too many policies look great on paper and fail in practice.

How to Eliminate “Ghost Reservations” and Improve Vehicle Availability
Blog Post

How to Eliminate “Ghost Reservations” and Improve Vehicle Availability

One of the biggest frustrations for public-sector fleet managers is when vehicles appear “booked” in the system—but no one actually uses them. These ghost reservations (no-shows or unclaimed bookings) reduce availability, frustrate drivers, and hide the true size of your fleet needs.

How to Assess Fleet Utilization Without Software: A Practical Guide for Public Sector Fleets
Blog Post

How to Assess Fleet Utilization Without Software: A Practical Guide for Public Sector Fleets

If you're running a government, higher education, or utility fleet without dedicated fleet technology, you're not alone. Many organizations still rely on manual processes and spreadsheets to track vehicles—but that doesn't mean you're flying blind. Understanding how well (or poorly) your vehicles are being used is the first step toward smarter...

Building a Fleet Policy That Actually Works (and Gets Followed)
Blog Post

Building a Fleet Policy That Actually Works (and Gets Followed)

A well-written fleet policy is one of the most powerful tools your agency can implement. It establishes expectations, promotes accountability, and helps your fleet operate efficiently and securely. But here’s the problem: too many policies look great on paper and fail in practice.

How to Eliminate “Ghost Reservations” and Improve Vehicle Availability
Blog Post

How to Eliminate “Ghost Reservations” and Improve Vehicle Availability

One of the biggest frustrations for public-sector fleet managers is when vehicles appear “booked” in the system—but no one actually uses them. These ghost reservations (no-shows or unclaimed bookings) reduce availability, frustrate drivers, and hide the true size of your fleet needs.

Testimonials

Great Team

You have a great team! This is a great partnership. It says something about your product when we can roll FleetCommander out to 9 new sites without a whimper from them.

State of Michigan

Cream of the Crop

I was just talking about how well everything seems to be going with the working relationship between Agile Fleet & UW Fleet services. I am very pleased on how well things are and have been. You folks there at Agile Fleet are the Cream of the Crop and we truly appreciate everything.

University of Wyoming

They are a Partner

Volusia County does not consider Agile Fleet a vendor; they are a partner. The product and customer service are awesome.

Volusia County, FL

Genuinely care

I just want to thank you again - you have been so wonderful to work with and genuinely care about our being happy with your product.

Illinois State University

Reliable and Trustworthy

The Agile Fleet Commander team always responds in a timely manner, with such positive customer service, to all of our needs. They are willing to help in any way they can to make our jobs easier. The service they provide is exceptional, reliable, and speedy! Thanks for all you do!

Lauren Palmer, Customer Service Representative, Fleet Reservations at Illinois State University

Great customer service

I have used the FleetCommander for the last 8 years. It is simple to use. The best part is their customer service. They are always just a phone call away and very helpful. They helped us build customized reports tailored to our needs.

Rebecca Maldonado, College Mail Services Supervisor at Dona Ana Community College

Seamless Transition

The team at Agile Fleet made the transition into FleetCommander seamless. FleetCommander has allowed us to track inventory, fuel purchases, preventative maintenance, and odometer readings. We have requested several updates to the software and have identified some bugs, both of which, Agile has listened . . . and has developed a solution in a timely manner.

Steve Minter, Branch Manager at Kentucky Dept. of Agriculture

Customer Service is Above Normal Standards

Agile FleetCommander has been great since day one. Customer service is above normal standards. Questions are answered and problem areas are corrected quickly. I have enjoyed working with the FleetCommander team and look forward to what I hope is a long and enjoyable relationship with them.

Larry Powles, Manager, Fleet Services and Car Pool at University of Wyoming

Professional Company

Agile is a very professional company who offers great support and who are very easy to work with. They have always been flexible and they take the time to work with us without being too "techie."

Rick Hilmer, Fleet Manager at Prince George's County, MD

Considerable Savings

The 50 vehicles we cut [using FleetCommander data] were eligible for replacement. It would have cost the county $800,000 to replace those vehicles, not to mention ongoing maintenance and depreciation expenses that would have been associated with those new vehicles. That's a considerable savings. 

Forsyth County, North Carolina

It's a Good Feeling

We have completely streamlined how we manage our vehicles by implementing FleetCommander. Our vehicles support workers who serve a vulnerable segment of our community, so we are proud to be able to efficiently offer them the resources they need to accomplish their mission. It's a good feeling.

Charles County, Maryland Department of Social Services

Effective and Efficient

We are very proud of the more sustainable, effective and efficient management that our Fleet Management division has achieved with the assistance of FleetCommander. In Prince George’s County, we strive to not follow best practices but create them.  I am very proud of the national recognition of our Fleet Management division and that Prince George’s County is leading the nation in innovation.

Prince George’s County, Maryland

Savings started on day one

The savings started on day one and we haven't looked back. We grew from five or six shared vehicles to dozens of shared vehicles. The positive feedback from drivers and the bottom-line savings we have realized go beyond expectations.

Greater Toronto Airports Authority

Finding opportunities to improve

FleetCommander will encourage vehicle sharing and utilization efficiencies so that we actually will be able to eliminate vehicles each year from our fleet, despite the higher demands. . . by reducing the number of vehicles we need to add, and by finding opportunities to improve vehicle-sharing capabilities.

University of Oklahoma

Eliminating Extra Costs

FleetCommander's rigorous data collection capability allows us to generate the utilization reports that take the guesswork out of deciding how many vehicles we actually need. As FleetCommander collects more data in the coming months, it may give LSU AgCenter the opportunity to reduce the number of vehicles. Eliminating the extra costs associated with keeping those vehicles in our fleet will save us a lot of money.

Louisiana State University Agricultural Center

Reduced Motor Pools

The Kentucky Cabinets for Energy, Environment and Public Protection (EEC PPC) has reduced their two original motor pools by 28% through the use of FleetCommander fleet and motor pool software solutions.

Commonwealth of Kentucky

Reduce POV Reimbursement

A top priority of initiating fleet automation tools is to slash POV mileage reimbursement, which we estimate now costs the county upwards of $350,000. Going to an all-online vehicle reservation process will require drivers to check for the availability of a fleet vehicle first. . . We could buy FleetCommander and a whole fleet of vehicles for what we are spending on POV mileage reimbursement.

Scott County, MN

Exactly what was needed

The FleetCommander product was exactly what was needed. We now have a fully automated motor pool that is secure and provides complete accountability for access to vehicles. Even better is the fact that we have all of the data and reporting capabilities we need to fully understand how our fleet is being used.

Salt Lake City Airport

FleetCommander has been a lifesaver

FleetCommander has been a lifesaver for our pool vehicle system. Our utilization and organization have exceeded expectations. . . Now, all our equipment moves are scheduled in FleetCommander.

Eddie Case, Supervisor, Fleet Services at Central Arizona Project

FleetCommander is an excellent product

FleetCommander is an excellent product that I can truly rely on. We greatly increased our utilization and lowered our capital cost. Any time there is an issue they are willing to assist quickly and effectively.

Kevin Rogers, Fleet Manager at Forsyth County, NC

FleetCommander has been a great success for us

We have been using this product at one location for two years. It has been a great success for us. We have an assigned motor pool manager who has been able to take on additional job duties because this product has freed up a lot of his time and means we do not always need a live attendant at the motor pool. We are expanding to a second site which he will be able to manage remotely...

Rick Hilmer, Fleet Manager at Prince George's County, MD

Customer-Focused

. . . This is truly a system that has been developed first as a motor pool system and has expanded meaningfully into other functions. Our experience is very positive. [It] is an excellent motor pool system that continues to get better each day . . . the FleetCommander staff are interested in customer input and are agile enough to define the input into a meaningful functional system.

David Ancell, Manager of Motor Pool and Data Operations, State of Michigan

Frequently Asked Questions

Got a Question? We've got an answer.

Is FleetCommander suitable for my organization's fleet size?
Yes, FleetCommander is scalable and can be tailored to meet the needs of fleets from 25 to tens of thousands and is used primarily in the higher ed, government, utility, transit, and human services industries. 
What features does FleetCommander offer for fleet management?
FleetCommander offers features such as vehicle reservation and scheduling, maintenance tracking, fuel management, driver management, reporting and analytics, and more. 
Can FleetCommander help with vehicle utilization optimization?
Yes, FleetCommander includes tools for optimizing fleet utilization by tracking vehicle usage patterns and identifying opportunities for efficiency improvements. 
Can FleetCommander integrate with other software systems?
Yes, FleetCommander offers seamless integration with various third-party software systems such as accounting software, fuel cards, and telematics systems. 
How customizable is FleetCommander to specific fleet management needs?
FleetCommander is highly customizable, allowing organizations to tailor the software to their unique fleet management requirements and workflows. 
What kind of support options are available for FleetCommander users?
Agile Fleet provides comprehensive customer support, including online documentation, training resources, email support, and phone support. 
How secure is the data handled by FleetCommander?
FleetCommander employs robust security measures to protect sensitive fleet data, including encryption, access controls, and regular security updates. 
Can FleetCommander help with compliance management for fleets?
Yes, FleetCommander includes features to help organizations maintain compliance with regulations such as vehicle inspections, driver qualification tracking, and regulatory reporting. 
What are the hardware requirements for using FleetCommander?
FleetCommander is a cloud-based software solution, so there are no specific hardware requirements other than internet connectivity and compatible web browsers. 
Can FleetCommander help with maintenance scheduling and tracking?
Yes, FleetCommander includes maintenance scheduling and tracking features to help organizations manage vehicle maintenance tasks and ensure fleet reliability. 
How does FleetCommander handle vehicle reservations and scheduling?
FleetCommander offers a user-friendly reservation system that allows authorized users to easily book vehicles, manage reservations, and view availability in real-time. 
Is FleetCommander suitable for organizations operating in multiple locations?
Yes, FleetCommander is ideal for organizations with multiple locations, offering centralized fleet management capabilities and support for distributed operations. 
Can FleetCommander integrate with existing university systems and databases?
FleetCommander is designed to integrate seamlessly with various university systems, including accounting software, employee databases, and campus security systems, streamlining data sharing and enhancing overall efficiency. 
How does FleetCommander promote accountability and transparency in university fleet management?
FleetCommander provides detailed audit trails, user permissions, and activity logs, promoting accountability and transparency in fleet management by tracking user actions and ensuring compliance with policies and procedures. 
Can FleetCommander integrate with existing government systems and databases?
FleetCommander is designed to integrate seamlessly with various government systems, including fuel card systems, telematics systems, and accounting or ERP platforms, streamlining data sharing and enhancing overall efficiency. 
Does FleetCommander support tracking of utility-owned vehicles across different service areas?
Yes, FleetCommander offers real-time GPS tracking, enabling utility companies to monitor the location and status of their fleet vehicles, whether they're deployed for service in urban areas or rural regions. 
How customizable is FleetCommander to meet the specific needs of utility fleets?
FleetCommander offers high levels of customization, allowing utility companies to tailor the software to their unique fleet management requirements, including vehicle types, service area configurations, and reporting preferences. 
How to Assess Fleet Utilization Without Software: A Practical Guide for Public Sector Fleets
Blog Post

How to Assess Fleet Utilization Without Software: A Practical Guide for Public Sector Fleets

If you're running a government, higher education, or utility fleet without dedicated fleet technology, you're not alone. Many organizations still rely on manual processes and spreadsheets to track vehicles—but that doesn't mean you're flying blind. Understanding how well (or poorly) your vehicles are being used is the first step toward smarter...

Building a Fleet Policy That Actually Works (and Gets Followed)
Blog Post

Building a Fleet Policy That Actually Works (and Gets Followed)

A well-written fleet policy is one of the most powerful tools your agency can implement. It establishes expectations, promotes accountability, and helps your fleet operate efficiently and securely. But here’s the problem: too many policies look great on paper and fail in practice.

How to Eliminate “Ghost Reservations” and Improve Vehicle Availability
Blog Post

How to Eliminate “Ghost Reservations” and Improve Vehicle Availability

One of the biggest frustrations for public-sector fleet managers is when vehicles appear “booked” in the system—but no one actually uses them. These ghost reservations (no-shows or unclaimed bookings) reduce availability, frustrate drivers, and hide the true size of your fleet needs.

How to Assess Fleet Utilization Without Software: A Practical Guide for Public Sector Fleets
Blog Post

How to Assess Fleet Utilization Without Software: A Practical Guide for Public Sector Fleets

If you're running a government, higher education, or utility fleet without dedicated fleet technology, you're not alone. Many organizations still rely on manual processes and spreadsheets to track vehicles—but that doesn't mean you're flying blind. Understanding how well (or poorly) your vehicles are being used is the first step toward smarter...

Building a Fleet Policy That Actually Works (and Gets Followed)
Blog Post

Building a Fleet Policy That Actually Works (and Gets Followed)

A well-written fleet policy is one of the most powerful tools your agency can implement. It establishes expectations, promotes accountability, and helps your fleet operate efficiently and securely. But here’s the problem: too many policies look great on paper and fail in practice.

How to Eliminate “Ghost Reservations” and Improve Vehicle Availability
Blog Post

How to Eliminate “Ghost Reservations” and Improve Vehicle Availability

One of the biggest frustrations for public-sector fleet managers is when vehicles appear “booked” in the system—but no one actually uses them. These ghost reservations (no-shows or unclaimed bookings) reduce availability, frustrate drivers, and hide the true size of your fleet needs.