Sharing Vehicles Managed in FleetCommander
Stop Chasing Keys and Start Automating Fleet Operations
Key and Driver Management Made Simple
FleetCommander offers an automated key management solution that eliminates the stress of lost or misplaced keys. With secure key control stations and 24/7 access, your fleet stays in motion. Every key transaction is tracked with an audit trail, so you always know who has the keys, when they were taken, and where the vehicles are.
Keep Your Fleet Moving with Automated Motor Pool Systems
FleetCommander automates the entire motor pool process—from vehicle reservations to check-ins. No more manual scheduling or vehicle handovers. With automated scheduling, maintenance reminders, and vehicle assignments, you ensure that the right vehicles are ready when needed. You’ll reduce idle time and keep your fleet running at optimal capacity.
Put Data to Work for Fleet Optimization
Real-Time Fleet Data for Smarter Decisions
FleetCommander gives you access to real-time data, empowering you to make informed decisions about your fleet. From vehicle usage reports to driver performance insights, you can monitor fleet efficiency and adjust operations on the go. This means better vehicle utilization, less downtime, and a more productive fleet.
Track Vehicle Utilization and Reduce Idle Time
Underutilized vehicles cost money. With FleetCommander, you can monitor which vehicles are being used most—and least—and make strategic decisions to right-size your fleet. The data provides a clear picture of vehicle demand, helping you maximize usage and minimize waste.
Never Lose Track: Fleet GPS and Asset Management
Know Where Every Vehicle Is, All the Time
FleetCommander’s integrated GPS solutions allow you to track every vehicle in your fleet, wherever it’s located. Detailed trip histories give you visibility into vehicle usage and ensure that your assets are being used properly and efficiently. GPS tracking also enhances fleet security, reducing the risk of theft or misuse.
Improve Efficiency with Fleet-Wide GPS Solutions
By analyzing GPS data, you can optimize routes, reduce travel time, and cut fuel consumption. FleetCommander’s GPS capabilities provide the data you need to improve operational efficiency, ensuring that vehicles take the most efficient routes and stay on track.

The Ultimate Guide to Understanding Fleet Utilization & Achieving a Right-Sized Fleet
download it hereKeep Your Fleet Running Smoothly with Predictive Maintenance
Fleet Maintenance Software That Works for You
FleetCommander’s maintenance tracking keeps your vehicles in peak condition. Automated service reminders ensure that vehicles are serviced on time, reducing the risk of unexpected breakdowns. You can also track parts inventory and service histories, allowing you to address issues before they become costly problems.
Reduce Costs with Proactive Fleet Maintenance
Staying on top of vehicle maintenance helps prevent costly repairs and downtime. FleetCommander enables proactive maintenance scheduling, so you can address potential issues early. This keeps vehicles in service longer, reduces repair costs, and ensures that your fleet is always ready to go.

Slash Fuel Costs with Smart Fuel Management
Monitor and Optimize Fuel Usage in Real Time
Fuel is one of the biggest expenses for any fleet. FleetCommander helps you track fuel usage in real-time, enabling you to identify inefficiencies and reduce consumption. Detailed fuel reports allow you to spot trends and make informed decisions to cut costs without sacrificing performance.
Avoid Common Fleet Fueling Pitfalls
FleetCommander’s fuel management tools provide insights into inefficient fuel usage and potential overconsumption. With real-time data, you can prevent waste, optimize refueling processes, and make adjustments that positively impact your bottom line.

Success Stories from Organizations Like Yours
How to Assess Fleet Utilization Without Software: A Practical Guide for Public Sector Fleets
If you're running a government, higher education, or utility fleet without dedicated fleet technology, you're not alone. Many organizations still rely on manual processes and spreadsheets to track vehicles—but that doesn't mean you're flying blind. Understanding how well (or poorly) your vehicles are being used is the first step toward smarter...
Building a Fleet Policy That Actually Works (and Gets Followed)
A well-written fleet policy is one of the most powerful tools your agency can implement. It establishes expectations, promotes accountability, and helps your fleet operate efficiently and securely. But here’s the problem: too many policies look great on paper and fail in practice.
How to Eliminate “Ghost Reservations” and Improve Vehicle Availability
One of the biggest frustrations for public-sector fleet managers is when vehicles appear “booked” in the system—but no one actually uses them. These ghost reservations (no-shows or unclaimed bookings) reduce availability, frustrate drivers, and hide the true size of your fleet needs.
How to Assess Fleet Utilization Without Software: A Practical Guide for Public Sector Fleets
If you're running a government, higher education, or utility fleet without dedicated fleet technology, you're not alone. Many organizations still rely on manual processes and spreadsheets to track vehicles—but that doesn't mean you're flying blind. Understanding how well (or poorly) your vehicles are being used is the first step toward smarter...
Building a Fleet Policy That Actually Works (and Gets Followed)
A well-written fleet policy is one of the most powerful tools your agency can implement. It establishes expectations, promotes accountability, and helps your fleet operate efficiently and securely. But here’s the problem: too many policies look great on paper and fail in practice.
How to Eliminate “Ghost Reservations” and Improve Vehicle Availability
One of the biggest frustrations for public-sector fleet managers is when vehicles appear “booked” in the system—but no one actually uses them. These ghost reservations (no-shows or unclaimed bookings) reduce availability, frustrate drivers, and hide the true size of your fleet needs.
Testimonials
You have a great team! This is a great partnership. It says something about your product when we can roll FleetCommander out to 9 new sites without a whimper from them.
State of Michigan
I was just talking about how well everything seems to be going with the working relationship between Agile Fleet & UW Fleet services. I am very pleased on how well things are and have been. You folks there at Agile Fleet are the Cream of the Crop and we truly appreciate everything.
University of Wyoming
Volusia County does not consider Agile Fleet a vendor; they are a partner. The product and customer service are awesome.
Volusia County, FL
I just want to thank you again - you have been so wonderful to work with and genuinely care about our being happy with your product.
Illinois State University
The Agile Fleet Commander team always responds in a timely manner, with such positive customer service, to all of our needs. They are willing to help in any way they can to make our jobs easier. The service they provide is exceptional, reliable, and speedy! Thanks for all you do!
Lauren Palmer, Customer Service Representative, Fleet Reservations at Illinois State University
I have used the FleetCommander for the last 8 years. It is simple to use. The best part is their customer service. They are always just a phone call away and very helpful. They helped us build customized reports tailored to our needs.
Rebecca Maldonado, College Mail Services Supervisor at Dona Ana Community College
The team at Agile Fleet made the transition into FleetCommander seamless. FleetCommander has allowed us to track inventory, fuel purchases, preventative maintenance, and odometer readings. We have requested several updates to the software and have identified some bugs, both of which, Agile has listened . . . and has developed a solution in a timely manner.
Steve Minter, Branch Manager at Kentucky Dept. of Agriculture
Agile FleetCommander has been great since day one. Customer service is above normal standards. Questions are answered and problem areas are corrected quickly. I have enjoyed working with the FleetCommander team and look forward to what I hope is a long and enjoyable relationship with them.
Larry Powles, Manager, Fleet Services and Car Pool at University of Wyoming
Agile is a very professional company who offers great support and who are very easy to work with. They have always been flexible and they take the time to work with us without being too "techie."
Rick Hilmer, Fleet Manager at Prince George's County, MD
The 50 vehicles we cut [using FleetCommander data] were eligible for replacement. It would have cost the county $800,000 to replace those vehicles, not to mention ongoing maintenance and depreciation expenses that would have been associated with those new vehicles. That's a considerable savings.
Forsyth County, North Carolina
We have completely streamlined how we manage our vehicles by implementing FleetCommander. Our vehicles support workers who serve a vulnerable segment of our community, so we are proud to be able to efficiently offer them the resources they need to accomplish their mission. It's a good feeling.
Charles County, Maryland Department of Social Services
We are very proud of the more sustainable, effective and efficient management that our Fleet Management division has achieved with the assistance of FleetCommander. In Prince George’s County, we strive to not follow best practices but create them. I am very proud of the national recognition of our Fleet Management division and that Prince George’s County is leading the nation in innovation.
Prince George’s County, Maryland
The savings started on day one and we haven't looked back. We grew from five or six shared vehicles to dozens of shared vehicles. The positive feedback from drivers and the bottom-line savings we have realized go beyond expectations.
Greater Toronto Airports Authority
FleetCommander will encourage vehicle sharing and utilization efficiencies so that we actually will be able to eliminate vehicles each year from our fleet, despite the higher demands. . . by reducing the number of vehicles we need to add, and by finding opportunities to improve vehicle-sharing capabilities.
University of Oklahoma
FleetCommander's rigorous data collection capability allows us to generate the utilization reports that take the guesswork out of deciding how many vehicles we actually need. As FleetCommander collects more data in the coming months, it may give LSU AgCenter the opportunity to reduce the number of vehicles. Eliminating the extra costs associated with keeping those vehicles in our fleet will save us a lot of money.
Louisiana State University Agricultural Center
The Kentucky Cabinets for Energy, Environment and Public Protection (EEC PPC) has reduced their two original motor pools by 28% through the use of FleetCommander fleet and motor pool software solutions.
Commonwealth of Kentucky
A top priority of initiating fleet automation tools is to slash POV mileage reimbursement, which we estimate now costs the county upwards of $350,000. Going to an all-online vehicle reservation process will require drivers to check for the availability of a fleet vehicle first. . . We could buy FleetCommander and a whole fleet of vehicles for what we are spending on POV mileage reimbursement.
Scott County, MN
The FleetCommander product was exactly what was needed. We now have a fully automated motor pool that is secure and provides complete accountability for access to vehicles. Even better is the fact that we have all of the data and reporting capabilities we need to fully understand how our fleet is being used.
Salt Lake City Airport
FleetCommander has been a lifesaver for our pool vehicle system. Our utilization and organization have exceeded expectations. . . Now, all our equipment moves are scheduled in FleetCommander.
Eddie Case, Supervisor, Fleet Services at Central Arizona Project
FleetCommander is an excellent product that I can truly rely on. We greatly increased our utilization and lowered our capital cost. Any time there is an issue they are willing to assist quickly and effectively.
Kevin Rogers, Fleet Manager at Forsyth County, NC
We have been using this product at one location for two years. It has been a great success for us. We have an assigned motor pool manager who has been able to take on additional job duties because this product has freed up a lot of his time and means we do not always need a live attendant at the motor pool. We are expanding to a second site which he will be able to manage remotely...
Rick Hilmer, Fleet Manager at Prince George's County, MD
. . . This is truly a system that has been developed first as a motor pool system and has expanded meaningfully into other functions. Our experience is very positive. [It] is an excellent motor pool system that continues to get better each day . . . the FleetCommander staff are interested in customer input and are agile enough to define the input into a meaningful functional system.
David Ancell, Manager of Motor Pool and Data Operations, State of Michigan
Frequently Asked Questions
Got a Question? We've got an answer.
Is FleetCommander suitable for my organization's fleet size?
What features does FleetCommander offer for fleet management?
Can FleetCommander help with vehicle utilization optimization?
Can FleetCommander integrate with other software systems?
How customizable is FleetCommander to specific fleet management needs?
What kind of support options are available for FleetCommander users?
How secure is the data handled by FleetCommander?
Can FleetCommander help with compliance management for fleets?
What are the hardware requirements for using FleetCommander?
Can FleetCommander help with maintenance scheduling and tracking?
How does FleetCommander handle vehicle reservations and scheduling?
Is FleetCommander suitable for organizations operating in multiple locations?
Can FleetCommander integrate with existing university systems and databases?
How does FleetCommander promote accountability and transparency in university fleet management?
Can FleetCommander integrate with existing government systems and databases?
Does FleetCommander support tracking of utility-owned vehicles across different service areas?
How customizable is FleetCommander to meet the specific needs of utility fleets?
Related Content
How to Assess Fleet Utilization Without Software: A Practical Guide for Public Sector Fleets
If you're running a government, higher education, or utility fleet without dedicated fleet technology, you're not alone. Many organizations still rely on manual processes and spreadsheets to track vehicles—but that doesn't mean you're flying blind. Understanding how well (or poorly) your vehicles are being used is the first step toward smarter...
Building a Fleet Policy That Actually Works (and Gets Followed)
A well-written fleet policy is one of the most powerful tools your agency can implement. It establishes expectations, promotes accountability, and helps your fleet operate efficiently and securely. But here’s the problem: too many policies look great on paper and fail in practice.
How to Eliminate “Ghost Reservations” and Improve Vehicle Availability
One of the biggest frustrations for public-sector fleet managers is when vehicles appear “booked” in the system—but no one actually uses them. These ghost reservations (no-shows or unclaimed bookings) reduce availability, frustrate drivers, and hide the true size of your fleet needs.
How to Assess Fleet Utilization Without Software: A Practical Guide for Public Sector Fleets
If you're running a government, higher education, or utility fleet without dedicated fleet technology, you're not alone. Many organizations still rely on manual processes and spreadsheets to track vehicles—but that doesn't mean you're flying blind. Understanding how well (or poorly) your vehicles are being used is the first step toward smarter...
Building a Fleet Policy That Actually Works (and Gets Followed)
A well-written fleet policy is one of the most powerful tools your agency can implement. It establishes expectations, promotes accountability, and helps your fleet operate efficiently and securely. But here’s the problem: too many policies look great on paper and fail in practice.
How to Eliminate “Ghost Reservations” and Improve Vehicle Availability
One of the biggest frustrations for public-sector fleet managers is when vehicles appear “booked” in the system—but no one actually uses them. These ghost reservations (no-shows or unclaimed bookings) reduce availability, frustrate drivers, and hide the true size of your fleet needs.












