Agile Fleet

Automated Fleet Utilization Reporting Software to Right-Size and Cut Costs

Good data drives good decisions. FleetCommander delivers time -and usage- based fleet utilization reporting plus automated fleet reporting you can schedule for managers, finance, and operations. Get clear visibility into under-used vehicles, balance assignments across pools, and validate right-sizing with audit-ready reports without wrestling spreadsheets.

Fleet Utilization Reporting & Automated Analytics

FleetCommander delivers built-in fleet utilization reporting and automated fleet reporting tools that give managers real-time insight into vehicle use, costs, and availability. With data on utilization rates, vehicle type, composition, and location, you can right-size confidently, improve compliance, and lower total cost of ownership. Our clients rely on these analytics to answer their toughest strategic problems, such as:

CONTACT US
Interface icon

Fleet-Wide Utilization Visibility

Dashboards reveal real utilization across your entire fleet, not siloed data.

Eye icon

Simple, Accurate Audit Trails

Every reservation and trip is tracked—making audits simple and accurate.

Car icon

Confident Fleet Right-Sizing

Utilization reports highlight underused vehicles so you can right-size with confidence.

Insights icon

Centralized, Consistent Metrics

Utilization data is centralized—no duplicate entries, no misaligned stats.

Circle check icon

Strategic, Data-Driven Decisions

Built-in analytics and dashboards empower forward-looking, data-driven choices.

Payments icon

Transparent Lifecycle Costs

Total cost of ownership (usage, maintenance, depreciation) is tracked for every vehicle.

Motor-pool

Why Vehicle Utilization & Automated Fleet Reporting Matter

Knowing how, when, and why your vehicles are used is the foundation of smarter fleet management. FleetCommander combines fleet utilization reporting with automated fleet reporting to give you the insights and tools to act:

  • Driver productivity & safety: Balanced assignments and preventive maintenance alerts keep drivers safe and trips disruption-free.

  • Compliance & transparency: Every trip is logged, audit-ready, and aligned with organizational policies.

  • Operational efficiency: Automated dashboards and scheduled reports replace spreadsheets, saving staff hours every week.

  • Right-sized fleets: Identify under-utilized vehicles, retire surplus assets, and reinvest savings where they matter most.

How Can FleetCommander’s Utilization Reporting Help You and Your Customers?

Find out in 40 seconds.

Request demo

Frequently Asked Questions

Got a Question? We've got an answer.

Why is fleet vehicle utilization reporting important?​
Fleet vehicle utilization reporting is crucial for understanding how effectively the fleet's assets are being used. It helps identify underused vehicles, optimize fleet size, improve vehicle allocation, and reduce costs. Accurate reporting supports strategic decision-making by providing data on usage patterns, operational efficiency, and opportunities for cost savings.​
What are the key benefits of implementing fleet vehicle utilization reporting?​
The key benefits include enhanced operational efficiency through better vehicle allocation, reduced fleet costs by identifying and eliminating underutilized assets, improved maintenance scheduling based on actual vehicle usage, and data-driven decisions for fleet renewal and expansion. It also supports environmental sustainability by optimizing fleet size and usage.​
How can fleet vehicle utilization reporting improve decision-making?​
Utilization reporting provides detailed insights into how and when vehicles are used, highlighting inefficiencies and areas for improvement. This data-driven approach allows managers to make informed decisions about reallocating resources, purchasing new vehicles, and retiring underperforming assets, ensuring the fleet is optimally configured to meet operational demands.​
Can fleet vehicle utilization reporting help in reducing operational costs?​
Yes, by identifying vehicles that are underused or inefficiently allocated, organizations can take steps to reduce the fleet size, reallocate vehicles more effectively, or adjust usage policies to ensure assets are fully utilized. This leads to significant savings in fuel, maintenance, and acquisition costs. Learn more by reading our article about the  top tips for fleet management audits.
What should organizations consider when setting up fleet vehicle utilization reporting?​
Organizations should consider the specific goals they aim to achieve with utilization reporting, such as cost reduction, efficiency improvement, or service enhancement. They should also ensure they have the necessary tools and technologies in place for accurate data collection and analysis, and consider integrating utilization reporting with other fleet management systems for a comprehensive overview of fleet operations.​
What is fleet utilization reporting?
Fleet reporting measures how often and how long vehicles are used vs. idle, helping identify under-used assets, rebalance pools, and reduce costs through right-sizing.

Agile Fleet: The most trusted name in fleet management

We’re the approachable fleet management technology company, and FleetCommander users are not shy about singing our praises.

Great Team

You have a great team! This is a great partnership. It says something about your product when we can roll FleetCommander out to 9 new sites without a whimper from them.

State of Michigan

Cream of the Crop

I was just talking about how well everything seems to be going with the working relationship between Agile Fleet & UW Fleet services. I am very pleased on how well things are and have been. You folks there at Agile Fleet are the Cream of the Crop and we truly appreciate everything.

University of Wyoming

They are a Partner

Volusia County does not consider Agile Fleet a vendor; they are a partner. The product and customer service are awesome.

Volusia County, FL

Genuinely care

I just want to thank you again - you have been so wonderful to work with and genuinely care about our being happy with your product.

Illinois State University

Reliable and Trustworthy

The Agile Fleet Commander team always responds in a timely manner, with such positive customer service, to all of our needs. They are willing to help in any way they can to make our jobs easier. The service they provide is exceptional, reliable, and speedy! Thanks for all you do!

Lauren Palmer, Customer Service Representative, Fleet Reservations at Illinois State University

Great customer service

I have used the FleetCommander for the last 8 years. It is simple to use. The best part is their customer service. They are always just a phone call away and very helpful. They helped us build customized reports tailored to our needs.

Rebecca Maldonado, College Mail Services Supervisor at Dona Ana Community College

Seamless Transition

The team at Agile Fleet made the transition into FleetCommander seamless. FleetCommander has allowed us to track inventory, fuel purchases, preventative maintenance, and odometer readings. We have requested several updates to the software and have identified some bugs, both of which, Agile has listened . . . and has developed a solution in a timely manner.

Steve Minter, Branch Manager at Kentucky Dept. of Agriculture

Customer Service is Above Normal Standards

Agile FleetCommander has been great since day one. Customer service is above normal standards. Questions are answered and problem areas are corrected quickly. I have enjoyed working with the FleetCommander team and look forward to what I hope is a long and enjoyable relationship with them.

Larry Powles, Manager, Fleet Services and Car Pool at University of Wyoming

Professional Company

Agile is a very professional company who offers great support and who are very easy to work with. They have always been flexible and they take the time to work with us without being too "techie."

Rick Hilmer, Fleet Manager at Prince George's County, MD

Considerable Savings

The 50 vehicles we cut [using FleetCommander data] were eligible for replacement. It would have cost the county $800,000 to replace those vehicles, not to mention ongoing maintenance and depreciation expenses that would have been associated with those new vehicles. That's a considerable savings. 

Forsyth County, North Carolina

It's a Good Feeling

We have completely streamlined how we manage our vehicles by implementing FleetCommander. Our vehicles support workers who serve a vulnerable segment of our community, so we are proud to be able to efficiently offer them the resources they need to accomplish their mission. It's a good feeling.

Charles County, Maryland Department of Social Services

Effective and Efficient

We are very proud of the more sustainable, effective and efficient management that our Fleet Management division has achieved with the assistance of FleetCommander. In Prince George’s County, we strive to not follow best practices but create them.  I am very proud of the national recognition of our Fleet Management division and that Prince George’s County is leading the nation in innovation.

Prince George’s County, Maryland

Savings started on day one

The savings started on day one and we haven't looked back. We grew from five or six shared vehicles to dozens of shared vehicles. The positive feedback from drivers and the bottom-line savings we have realized go beyond expectations.

Greater Toronto Airports Authority

Finding opportunities to improve

FleetCommander will encourage vehicle sharing and utilization efficiencies so that we actually will be able to eliminate vehicles each year from our fleet, despite the higher demands. . . by reducing the number of vehicles we need to add, and by finding opportunities to improve vehicle-sharing capabilities.

University of Oklahoma

Eliminating Extra Costs

FleetCommander's rigorous data collection capability allows us to generate the utilization reports that take the guesswork out of deciding how many vehicles we actually need. As FleetCommander collects more data in the coming months, it may give LSU AgCenter the opportunity to reduce the number of vehicles. Eliminating the extra costs associated with keeping those vehicles in our fleet will save us a lot of money.

Louisiana State University Agricultural Center

Reduced Motor Pools

The Kentucky Cabinets for Energy, Environment and Public Protection (EEC PPC) has reduced their two original motor pools by 28% through the use of FleetCommander fleet and motor pool software solutions.

Commonwealth of Kentucky

Reduce POV Reimbursement

A top priority of initiating fleet automation tools is to slash POV mileage reimbursement, which we estimate now costs the county upwards of $350,000. Going to an all-online vehicle reservation process will require drivers to check for the availability of a fleet vehicle first. . . We could buy FleetCommander and a whole fleet of vehicles for what we are spending on POV mileage reimbursement.

Scott County, MN

Exactly what was needed

The FleetCommander product was exactly what was needed. We now have a fully automated motor pool that is secure and provides complete accountability for access to vehicles. Even better is the fact that we have all of the data and reporting capabilities we need to fully understand how our fleet is being used.

Salt Lake City Airport

FleetCommander has been a lifesaver

FleetCommander has been a lifesaver for our pool vehicle system. Our utilization and organization have exceeded expectations. . . Now, all our equipment moves are scheduled in FleetCommander.

Eddie Case, Supervisor, Fleet Services at Central Arizona Project

FleetCommander is an excellent product

FleetCommander is an excellent product that I can truly rely on. We greatly increased our utilization and lowered our capital cost. Any time there is an issue they are willing to assist quickly and effectively.

Kevin Rogers, Fleet Manager at Forsyth County, NC

FleetCommander has been a great success for us

We have been using this product at one location for two years. It has been a great success for us. We have an assigned motor pool manager who has been able to take on additional job duties because this product has freed up a lot of his time and means we do not always need a live attendant at the motor pool. We are expanding to a second site which he will be able to manage remotely...

Rick Hilmer, Fleet Manager at Prince George's County, MD

Customer-Focused

. . . This is truly a system that has been developed first as a motor pool system and has expanded meaningfully into other functions. Our experience is very positive. [It] is an excellent motor pool system that continues to get better each day . . . the FleetCommander staff are interested in customer input and are agile enough to define the input into a meaningful functional system.

David Ancell, Manager of Motor Pool and Data Operations, State of Michigan

Worried About Proving Fleet Utilization Reporting ROI? Don’t Be.

Forsyth County, NC cut costs by $800,000 using FleetCommander’s fleet management software, including vehicle utilization reporting and automated fleet reporting tools. By rightsizing their fleet, streamlining key management, and reducing personal vehicle reimbursements, they improved transparency and maximized every asset’s value.

tell me about roi
cta-img-forsyth-county-rightsizing-TELL ME ABOUT ROI