Agile Fleet

Fleet Key Management System That Is Simple, Secure, and Smart

FleetCommander’s integrated key control kiosks and smart security tools make fleet vehicle key management seamless while giving your staff less work and more visibility.

Why Choose OurFleet Key Management System

Our fleet vehicle key management system comes with fully configurable touchscreen functionality with optional keyboard that makes key access as easy as getting an airline boarding pass.

CONTACT US
Key icon

Automated Key Tracking

Keys automatically logged—no more searching or cleanup.

Shield checkmark icon

Secure, Credentialed Access

Badge or credential required for every issue—100% accountability.

Clock icon

24/7 Self-Service Access

24/7 kiosk access—even with no staff on site.

Thumbs up icon

All-Weather Durability

Heated/cooled units built to withstand all weather.

Document icon

Effortless Data Capture

Auto-collect odometer, fuel, and return location data at check-in.

Interface icon

Seamless System Integration

Plug-and-play with SSO or RFID badges for zero-fuss login.

Key-management

How Fleet Key Management Systems Deliver Results

At its core, fleet key control isn’t just about securing assets. It’s about empowering drivers, streamlining operations, ensuring audit readiness, and cutting unnecessary costs. FleetCommander:

  • Keeps drivers happier by simplifying access and capturing essential trip data smoothly.

  • Builds compliance & visibility through automatic logging of key custody and vehicle usage.

  • Powers efficient operations, replacing manual handoffs with automated kiosks and data capture.

  • Helps build a leaner fleet, as better key access and accurate usage data allow you to optimize vehicle availability and utilization.

Agile Fleet: The most trusted name in fleet key management

Our FleetCommander Key Management System streamlines vehicle access, automates key custody, and enables round-the-clock control using smart kiosks, RFID or badge login, and real-time reporting. Fleet managers nationwide praise its reliability, seamless integration, and measurable cost savings.

REQUEST A DEMO

Frequently Asked Questions

Got a Question? We've got an answer.

Why is fleet key management important in fleet management?​
Key management is crucial in fleet management because it ensures that vehicle access is controlled and monitored, enhancing security and preventing unauthorized use. Effective key management helps in optimizing vehicle utilization, maintaining compliance with policies and regulations, and can significantly reduce operational risks and costs by preventing loss or misuse of assets.​
How can vehicle key management software improve fleet operations?​
Key management software automates the process of issuing and tracking keys, reducing manual errors and administrative work. It ensures vehicles are only used by authorized personnel, enhances security, and provides valuable usage data that can inform fleet optimization strategies.​
What features are essential in key management software for fleets?​
Essential features include secure key storage, automated check-in/check-out processes, user authentication, real-time tracking of key status, integration with fleet management systems, and reporting capabilities for audit and compliance purposes.​
What should companies consider when implementing key management software?​
Companies should assess their specific needs and challenges, choose software that integrates well with their existing fleet management systems, and ensure it can scale with their operations. Training for staff and clear policies on key usage are also crucial for successful implementation.​

Agile Fleet: The most trusted name in fleet management

We’re the approachable fleet management technology company, and FleetCommander users are not shy about singing our praises.

Great Team

You have a great team! This is a great partnership. It says something about your product when we can roll FleetCommander out to 9 new sites without a whimper from them.

State of Michigan

Cream of the Crop

I was just talking about how well everything seems to be going with the working relationship between Agile Fleet & UW Fleet services. I am very pleased on how well things are and have been. You folks there at Agile Fleet are the Cream of the Crop and we truly appreciate everything.

University of Wyoming

They are a Partner

Volusia County does not consider Agile Fleet a vendor; they are a partner. The product and customer service are awesome.

Volusia County, FL

Genuinely care

I just want to thank you again - you have been so wonderful to work with and genuinely care about our being happy with your product.

Illinois State University

Reliable and Trustworthy

The Agile Fleet Commander team always responds in a timely manner, with such positive customer service, to all of our needs. They are willing to help in any way they can to make our jobs easier. The service they provide is exceptional, reliable, and speedy! Thanks for all you do!

Lauren Palmer, Customer Service Representative, Fleet Reservations at Illinois State University

Great customer service

I have used the FleetCommander for the last 8 years. It is simple to use. The best part is their customer service. They are always just a phone call away and very helpful. They helped us build customized reports tailored to our needs.

Rebecca Maldonado, College Mail Services Supervisor at Dona Ana Community College

Seamless Transition

The team at Agile Fleet made the transition into FleetCommander seamless. FleetCommander has allowed us to track inventory, fuel purchases, preventative maintenance, and odometer readings. We have requested several updates to the software and have identified some bugs, both of which, Agile has listened . . . and has developed a solution in a timely manner.

Steve Minter, Branch Manager at Kentucky Dept. of Agriculture

Customer Service is Above Normal Standards

Agile FleetCommander has been great since day one. Customer service is above normal standards. Questions are answered and problem areas are corrected quickly. I have enjoyed working with the FleetCommander team and look forward to what I hope is a long and enjoyable relationship with them.

Larry Powles, Manager, Fleet Services and Car Pool at University of Wyoming

Professional Company

Agile is a very professional company who offers great support and who are very easy to work with. They have always been flexible and they take the time to work with us without being too "techie."

Rick Hilmer, Fleet Manager at Prince George's County, MD

Considerable Savings

The 50 vehicles we cut [using FleetCommander data] were eligible for replacement. It would have cost the county $800,000 to replace those vehicles, not to mention ongoing maintenance and depreciation expenses that would have been associated with those new vehicles. That's a considerable savings. 

Forsyth County, North Carolina

It's a Good Feeling

We have completely streamlined how we manage our vehicles by implementing FleetCommander. Our vehicles support workers who serve a vulnerable segment of our community, so we are proud to be able to efficiently offer them the resources they need to accomplish their mission. It's a good feeling.

Charles County, Maryland Department of Social Services

Effective and Efficient

We are very proud of the more sustainable, effective and efficient management that our Fleet Management division has achieved with the assistance of FleetCommander. In Prince George’s County, we strive to not follow best practices but create them.  I am very proud of the national recognition of our Fleet Management division and that Prince George’s County is leading the nation in innovation.

Prince George’s County, Maryland

Savings started on day one

The savings started on day one and we haven't looked back. We grew from five or six shared vehicles to dozens of shared vehicles. The positive feedback from drivers and the bottom-line savings we have realized go beyond expectations.

Greater Toronto Airports Authority

Finding opportunities to improve

FleetCommander will encourage vehicle sharing and utilization efficiencies so that we actually will be able to eliminate vehicles each year from our fleet, despite the higher demands. . . by reducing the number of vehicles we need to add, and by finding opportunities to improve vehicle-sharing capabilities.

University of Oklahoma

Eliminating Extra Costs

FleetCommander's rigorous data collection capability allows us to generate the utilization reports that take the guesswork out of deciding how many vehicles we actually need. As FleetCommander collects more data in the coming months, it may give LSU AgCenter the opportunity to reduce the number of vehicles. Eliminating the extra costs associated with keeping those vehicles in our fleet will save us a lot of money.

Louisiana State University Agricultural Center

Reduced Motor Pools

The Kentucky Cabinets for Energy, Environment and Public Protection (EEC PPC) has reduced their two original motor pools by 28% through the use of FleetCommander fleet and motor pool software solutions.

Commonwealth of Kentucky

Reduce POV Reimbursement

A top priority of initiating fleet automation tools is to slash POV mileage reimbursement, which we estimate now costs the county upwards of $350,000. Going to an all-online vehicle reservation process will require drivers to check for the availability of a fleet vehicle first. . . We could buy FleetCommander and a whole fleet of vehicles for what we are spending on POV mileage reimbursement.

Scott County, MN

Exactly what was needed

The FleetCommander product was exactly what was needed. We now have a fully automated motor pool that is secure and provides complete accountability for access to vehicles. Even better is the fact that we have all of the data and reporting capabilities we need to fully understand how our fleet is being used.

Salt Lake City Airport

FleetCommander has been a lifesaver

FleetCommander has been a lifesaver for our pool vehicle system. Our utilization and organization have exceeded expectations. . . Now, all our equipment moves are scheduled in FleetCommander.

Eddie Case, Supervisor, Fleet Services at Central Arizona Project

FleetCommander is an excellent product

FleetCommander is an excellent product that I can truly rely on. We greatly increased our utilization and lowered our capital cost. Any time there is an issue they are willing to assist quickly and effectively.

Kevin Rogers, Fleet Manager at Forsyth County, NC

FleetCommander has been a great success for us

We have been using this product at one location for two years. It has been a great success for us. We have an assigned motor pool manager who has been able to take on additional job duties because this product has freed up a lot of his time and means we do not always need a live attendant at the motor pool. We are expanding to a second site which he will be able to manage remotely...

Rick Hilmer, Fleet Manager at Prince George's County, MD

Customer-Focused

. . . This is truly a system that has been developed first as a motor pool system and has expanded meaningfully into other functions. Our experience is very positive. [It] is an excellent motor pool system that continues to get better each day . . . the FleetCommander staff are interested in customer input and are agile enough to define the input into a meaningful functional system.

David Ancell, Manager of Motor Pool and Data Operations, State of Michigan

Five Benefits of Fleet Key Management

Want to cut costs, improve accountability, and eliminate the headaches of missing keys? Our infographic shows how a fleet key management system boosts security, streamlines vehicle access, and saves valuable staff time.

make your case
cta-img-infographics-key-mgmt-GET THE ANSWERS