Agile Fleet

Motor Pool Management System from FleetCommander

Motor pool management doesn’t have to mean endless admin, frustrated drivers, or wasted budget. Our motor pool management software is the only system  that combines automation, compliance, and driver-friendly tools to help you run a fleet that’s lean, compliant, and efficient.

Why Choose OurMotor Pool Management Software

FleetCommander is a web-based fleet management system that automates your motor pool management to optimize utilization and lower costs while improving driver experience:

CONTACT US
Interface icon

Easy-to-use Interface

Drivers book vehicles online in seconds—no emails, calls, or spreadsheets.

Car icon

Licensed-Only Access

Access limited to vehicles drivers are licensed/certified to operate.

Clock icon

Secure 24/7 Access

Automated dispatching and 24/7 kiosks eliminate wait times and staff involvement.

Eye icon

Audit-Ready Compliance

Every trip, credential, and odometer reading logged automatically for audit-ready records.

Payments icon

Cost-Saving Insights

60+ built-in reports highlight underused assets so you can right-size your fleet.

Thumbs up icon

Automated Fleet Administration

Reservations, billing, and reporting are fully automated, freeing up staff time.

FleetCommander Makes Motor Pool ManagementAs Easy as 1-2-3…

Smarter Vehicle Sharing & Reservations

Forget messy email chains and spreadsheets. With FleetCommander, drivers book the right vehicle in seconds—anytime, anywhere. Access is automatic, safe, and limited to vehicles they’re licensed to drive.

Happier drivers, safer trips, and zero scheduling headaches.

Fleet-management

How Does a Motor Pool Management Solution Help You and Your Customers?

Learn how FleetCommander works.

REQUEST A DEMO

Frequently Asked Questions

Got a Question? We've got an answer.

Why is motor pool management important?
Motor pool management is crucial for optimizing the use of shared vehicles, leading to better operational efficiency, cost savings, and improved vehicle utilization. It ensures vehicles are properly maintained and available when needed, reducing downtime and unnecessary expenses. Effective management supports better resource allocation and enhances organizational productivity. ​
How does motor pool management software improve efficiency?​
Motor pool management software automates the scheduling, dispatching, and tracking of vehicles, making it easier to allocate resources efficiently. It reduces manual work, helps prevent scheduling conflicts, and provides data analytics for better decision-making.​
What features should I look for in motor pool management software?​
Key features include an intuitive reservation system, real-time vehicle tracking, maintenance and repair tracking, reporting capabilities, and integration with other enterprise systems. Advanced options might include keyless entry and automated billing.
Can motor pool management software help reduce costs?​
Yes, by optimizing vehicle usage, ensuring timely maintenance to prevent costly repairs, and reducing the need for excess vehicles, motor pool management software can significantly reduce operational costs.​
What are the challenges in implementing motor pool management software?​
Challenges can include the initial setup and integration with existing systems, training staff to use the new system, and adapting policies and procedures to leverage the software fully. However, the long-term benefits in operational efficiency and cost savings are substantial.​

Agile Fleet: The most trusted name in fleet management

We’re the approachable fleet management technology company, and FleetCommander users are not shy about singing our praises.

Great Team

You have a great team! This is a great partnership. It says something about your product when we can roll FleetCommander out to 9 new sites without a whimper from them.

State of Michigan

Cream of the Crop

I was just talking about how well everything seems to be going with the working relationship between Agile Fleet & UW Fleet services. I am very pleased on how well things are and have been. You folks there at Agile Fleet are the Cream of the Crop and we truly appreciate everything.

University of Wyoming

They are a Partner

Volusia County does not consider Agile Fleet a vendor; they are a partner. The product and customer service are awesome.

Volusia County, FL

Genuinely care

I just want to thank you again - you have been so wonderful to work with and genuinely care about our being happy with your product.

Illinois State University

Reliable and Trustworthy

The Agile Fleet Commander team always responds in a timely manner, with such positive customer service, to all of our needs. They are willing to help in any way they can to make our jobs easier. The service they provide is exceptional, reliable, and speedy! Thanks for all you do!

Lauren Palmer, Customer Service Representative, Fleet Reservations at Illinois State University

Great customer service

I have used the FleetCommander for the last 8 years. It is simple to use. The best part is their customer service. They are always just a phone call away and very helpful. They helped us build customized reports tailored to our needs.

Rebecca Maldonado, College Mail Services Supervisor at Dona Ana Community College

Seamless Transition

The team at Agile Fleet made the transition into FleetCommander seamless. FleetCommander has allowed us to track inventory, fuel purchases, preventative maintenance, and odometer readings. We have requested several updates to the software and have identified some bugs, both of which, Agile has listened . . . and has developed a solution in a timely manner.

Steve Minter, Branch Manager at Kentucky Dept. of Agriculture

Customer Service is Above Normal Standards

Agile FleetCommander has been great since day one. Customer service is above normal standards. Questions are answered and problem areas are corrected quickly. I have enjoyed working with the FleetCommander team and look forward to what I hope is a long and enjoyable relationship with them.

Larry Powles, Manager, Fleet Services and Car Pool at University of Wyoming

Professional Company

Agile is a very professional company who offers great support and who are very easy to work with. They have always been flexible and they take the time to work with us without being too "techie."

Rick Hilmer, Fleet Manager at Prince George's County, MD

Considerable Savings

The 50 vehicles we cut [using FleetCommander data] were eligible for replacement. It would have cost the county $800,000 to replace those vehicles, not to mention ongoing maintenance and depreciation expenses that would have been associated with those new vehicles. That's a considerable savings. 

Forsyth County, North Carolina

It's a Good Feeling

We have completely streamlined how we manage our vehicles by implementing FleetCommander. Our vehicles support workers who serve a vulnerable segment of our community, so we are proud to be able to efficiently offer them the resources they need to accomplish their mission. It's a good feeling.

Charles County, Maryland Department of Social Services

Effective and Efficient

We are very proud of the more sustainable, effective and efficient management that our Fleet Management division has achieved with the assistance of FleetCommander. In Prince George’s County, we strive to not follow best practices but create them.  I am very proud of the national recognition of our Fleet Management division and that Prince George’s County is leading the nation in innovation.

Prince George’s County, Maryland

Savings started on day one

The savings started on day one and we haven't looked back. We grew from five or six shared vehicles to dozens of shared vehicles. The positive feedback from drivers and the bottom-line savings we have realized go beyond expectations.

Greater Toronto Airports Authority

Finding opportunities to improve

FleetCommander will encourage vehicle sharing and utilization efficiencies so that we actually will be able to eliminate vehicles each year from our fleet, despite the higher demands. . . by reducing the number of vehicles we need to add, and by finding opportunities to improve vehicle-sharing capabilities.

University of Oklahoma

Eliminating Extra Costs

FleetCommander's rigorous data collection capability allows us to generate the utilization reports that take the guesswork out of deciding how many vehicles we actually need. As FleetCommander collects more data in the coming months, it may give LSU AgCenter the opportunity to reduce the number of vehicles. Eliminating the extra costs associated with keeping those vehicles in our fleet will save us a lot of money.

Louisiana State University Agricultural Center

Reduced Motor Pools

The Kentucky Cabinets for Energy, Environment and Public Protection (EEC PPC) has reduced their two original motor pools by 28% through the use of FleetCommander fleet and motor pool software solutions.

Commonwealth of Kentucky

Reduce POV Reimbursement

A top priority of initiating fleet automation tools is to slash POV mileage reimbursement, which we estimate now costs the county upwards of $350,000. Going to an all-online vehicle reservation process will require drivers to check for the availability of a fleet vehicle first. . . We could buy FleetCommander and a whole fleet of vehicles for what we are spending on POV mileage reimbursement.

Scott County, MN

Exactly what was needed

The FleetCommander product was exactly what was needed. We now have a fully automated motor pool that is secure and provides complete accountability for access to vehicles. Even better is the fact that we have all of the data and reporting capabilities we need to fully understand how our fleet is being used.

Salt Lake City Airport

FleetCommander has been a lifesaver

FleetCommander has been a lifesaver for our pool vehicle system. Our utilization and organization have exceeded expectations. . . Now, all our equipment moves are scheduled in FleetCommander.

Eddie Case, Supervisor, Fleet Services at Central Arizona Project

FleetCommander is an excellent product

FleetCommander is an excellent product that I can truly rely on. We greatly increased our utilization and lowered our capital cost. Any time there is an issue they are willing to assist quickly and effectively.

Kevin Rogers, Fleet Manager at Forsyth County, NC

FleetCommander has been a great success for us

We have been using this product at one location for two years. It has been a great success for us. We have an assigned motor pool manager who has been able to take on additional job duties because this product has freed up a lot of his time and means we do not always need a live attendant at the motor pool. We are expanding to a second site which he will be able to manage remotely...

Rick Hilmer, Fleet Manager at Prince George's County, MD

Customer-Focused

. . . This is truly a system that has been developed first as a motor pool system and has expanded meaningfully into other functions. Our experience is very positive. [It] is an excellent motor pool system that continues to get better each day . . . the FleetCommander staff are interested in customer input and are agile enough to define the input into a meaningful functional system.

David Ancell, Manager of Motor Pool and Data Operations, State of Michigan

Concerned about justifying a fleet management solution?

Our guide - Making the Business Case for Motor Pools - provides a step-by-step process for building a winning business case and calculating a realistic ROI.

make your case
cta-img-guide-making-business-case-for-motor-pools-MAKE YOUR CASE-2