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Automated Driver, Key, and Motor Pool Management Software

Agile Fleet’s powerful, web-based FleetCommander solution automates all aspects of your fleet and motor pool management while capturing the vehicle utilization metrics you need to cut costs, right-size, and take charge of your fleet assets. 

Kiosk Interface - motor pool management software

Why Choose Our Motor Pool Management Software

FleetCommander is a web-based fleet management system that automates your shared vehicle fleet to optimize utilization and lower costs while improving driver experience:

  • Online vehicle reservations through easy-to-use interface
  • Automatically collect odometer readings, driver credentials, check-in/check-out times, and more 
  • Automated billing and customized reporting 
  • Auditable and secure vehicle access and key dispatching 24X7
  • Analyze and forecast demand and capacity requirements
  • Report detailed utilization and capacity data across your fleet or for each vehicle 

Motor pool and Fleet Management: As Easy as 1-2-3... 

[1] Vehicle Sharing & Online Reservations

No more scheduling vehicle reservations via multiple email chains, faxes, spreadsheets, or white boards.   
With our fleet management solutions, including motor pool management, drivers can do it themselves online. Plus, they have access to the vehicles that best fit the job—and only the ones they are licensed or certified to drive.

[2] Automated Dispatching & Key Management

With FleetCommander’s fleet key management solutions and automated dispatching capabilities, key pick-up and return are a snap, and all activity is recorded automatically—including odometer readings—behind the scenes.  
Let your fleet drivers access keys to vehicles 24 hours a day...even in outdoor and remote locations.

[3] Right-Sizing, Billing & Reporting

The FleetCommander FMIS is renowned for its highly robust fleet data mining and reporting capabilities. From usage to vehicle status, to costs, and much more, there are more than 60 FleetCommander reports to give you a clear picture of your fleet.  
Optimize fleet size, complete monthly billing in minutes, and keep your supervisors informed. 

motor pool management system, fleet and motor pool management software

How can FleetCommander help you and your customers? 

Learn how FleetCommander works. 

Frequently asked questions

Got a question? We’ve got an answer.
Explore our FAQs to find answers to common questions about our solutions.

Why is motor pool management important?

Motor pool management is crucial for optimizing the use of shared vehicles, leading to better operational efficiency, cost savings, and improved vehicle utilization. It ensures vehicles are properly maintained and available when needed, reducing downtime and unnecessary expenses. Effective management supports better resource allocation and enhances organizational productivity. ​

How does motor pool management software improve efficiency?​

Motor pool management software automates the scheduling, dispatching, and tracking of vehicles, making it easier to allocate resources efficiently. It reduces manual work, helps prevent scheduling conflicts, and provides data analytics for better decision-making.​

What features should I look for in motor pool management software?​

Key features include an intuitive reservation system, real-time vehicle tracking, maintenance and repair tracking, reporting capabilities, and integration with other enterprise systems. Advanced options might include keyless entry and automated billing.

Can motor pool management software help reduce costs?​

Yes, by optimizing vehicle usage, ensuring timely maintenance to prevent costly repairs, and reducing the need for excess vehicles, motor pool management software can significantly reduce operational costs.​

What are the challenges in implementing motor pool management software?​

Challenges can include the initial setup and integration with existing systems, training staff to use the new system, and adapting policies and procedures to leverage the software fully. However, the long-term benefits in operational efficiency and cost savings are substantial.​

Agile Fleet: The most trusted name in fleet management 

We’re the approachable fleet management technology company, and FleetCommander users are not shy about singing our praises. 

Meeting Higher Demand with Fewer Vehicles

"FleetCommander will encourage vehicle sharing and utilization efficiencies so that we actually will be able to eliminate vehicles each year from our fleet, despite the higher demands . . . by reducing the number of vehicles we need to add, and by finding opportunities to improve vehicle-sharing capabilities."

University of Oklahoma 
Data-based Decisions

“With FleetCommander, we are now able to collect the utilization data we need to make smart decisions about where to cut our pool vehicles while still enabling our drivers to have access to the vehicles they need to do their work.” 

Central Arizona Project
One System Does It All

"It took us no time at all to get started, and we saw immediate advantages. With FleetCommander, we now use one system instead of three, and billing data is automatically generated when vehicles return. I am so thankful we are using FleetCommander now." 

Cedarville University
A Great Partnership

“You have a great team! This is a great partnership. It says something about your product when we can roll FleetCommander out to 9 new sites without a whimper from them.”

State of Michigan
A Quick Return On Investment

"The 50 vehicles we cut [using FleetCommander data] were eligible for replacement. It would have cost the county $800,000 to replace those vehicles, not to mention ongoing maintenance and depreciation expenses that would have been associated with those new vehicles. That's a considerable savings.” 

Forsyth County, North Carolina
Exactly What We Needed

"The FleetCommander product was exactly what was needed. We now have a fully automated motor pool that is secure and provides complete accountability for access to vehicles. Even better is the fact that we have all of the data and reporting capabilities we need to fully understand how our fleet is being used." 

Salt Lake City Airport

Overwhelmed by the many tasks of fleet management? We’ve got your back.

Read The Ultimate Guide to Fleet Manager Responsibilities for valuable tips and strategies to manage it all like a champ.