Agile Fleet

Fleet Fuel Management Software That Delivers Insights, Savings, and Compliance

Our fleet fuel management software provides crucial Level III data driver/vehicle ID numbers, odometer readings, fuel type, gallons purchased, cost of fuel, etc. from major fuel card and fuel pump vendors, including Voyager, Fuel Masters, Fleet One, Comdata, WEX, and more. Our GPS solution provides real-time vehicle location, unlimited history, engine diagnostics, comprehensive reports and alerts, routing, and messaging using a simple and intuitive interface. 

Turn Fuel Data Into Cost Control withOur Fleet Fuel Management Solution

FleetCommander unifies fuel-card Level III data, GPS/odometers, and vehicle diagnostics to reveal and reduce hidden fuel costs. Automated capture and reconciled billing eliminate manual entry and errors, while audit-ready, scheduled reports give finance, operations, and compliance teams the visibility they need. Tie fuel metrics to maintenance and utilization to cut downtime, right-size the fleet, and improve ROI.

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Fuel Cost Clarity

Level III data (fuel type, price, driver/vehicle ID, gallons) delivers the clarity you need to control spend.

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Automated Odometer Capture

Odometers are captured automatically via fuel card integration and GPS—no driver input required.

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Accurate, Seamless Billing

Seamless fuel data merges with system reporting—eliminate billing discrepancies and reconcile fast.

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Proactive Maintenance Alerts

Fuel and odometer tracking trigger proactive maintenance alerts to reduce breakdowns and downtime.

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Comprehensive Usage Insight

Combine fuel metrics with GPS and vehicle diagnostics for comprehensive, real-time utilization insight.

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Audit-Ready Compliance

Detailed fuel logs and integrated reporting ensure audit-readiness and regulatory compliance.

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Why Fuel Management Matters - and Why FleetCommander Delivers

Fuel cost control is bigger than price-per-gallon. FleetCommander connects major fuel cards with telematics to bring Level III data, real-time controls, and automated reporting into one place. This helps cut spend, risk, and admin time.

  • Fraud & misuse control: Match transactions to GPS/time, enforce PINs and gallon/sku limits, and alert on anomalies.

  • Compliance & visibility: Every purchase is logged, traceable, and audit-ready with exception summaries by driver, pool, or location.

  • Operational efficiency: Automatic odometer capture and scheduled reports replace spreadsheets and speed reconciliation.

  • Right-sized, lower TCO: Tie fuel metrics to and maintenance to retire underused vehicles and reduce downtime.

How Can Our Fleet Fueling Software Help You and Your Customers

Find out in 40 seconds.

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Frequently Asked Questions

Got a Question? We've got an answer.

Why is fuel management important in fleet management?​
Fuel management is crucial because it directly impacts a fleet's operational costs, efficiency, and environmental footprint. Effective fuel management helps in reducing fuel consumption, identifying wasteful practices, ensuring compliance with environmental regulations, and ultimately saving money. It also provides valuable insights into driver behavior and vehicle performance, enabling more informed decisions.​
How can fuel management systems reduce operational costs?​
Fuel management systems monitor fuel usage in real time, allowing fleet managers to identify and address inefficiencies such as idling, poor route planning, and aggressive driving. By optimizing fuel consumption, these systems can significantly lower fuel expenses.​
What features should I look for in a fuel management system?​
Key features include real-time monitoring and reporting, integration with GPS and fleet management software, fuel card management, customizable alerts for unusual activity or consumption, and analytics for trend analysis and forecasting.​
Can fuel management improve environmental sustainability?​
Yes, by optimizing fuel usage, fleets can significantly reduce their carbon emissions and environmental impact. Fuel management systems help in planning more efficient routes, encouraging eco-friendly driving practices, and maintaining vehicles for optimal performance, all of which contribute to a greener operation.​
How does fuel management contribute to fleet safety and compliance?​
Proper fuel management can enhance fleet safety by ensuring vehicles are running efficiently and are less likely to experience breakdowns. Additionally, many fuel management solutions include features that promote compliance with environmental regulations and standards, helping fleets avoid fines and penalties while contributing to public health and safety.​
What is fleet fuel management software?

Fleet fueling software integrates fuel card transactions and telematics to monitor spend, detect fraud, and improve MPG/idle performance. 

Which fuel cards integrate?

Our fleet fuel management software integrates Voyager, Fuel Masters, Fleet One, Comdata, WEX, and more

How do telematics and fuel cards reduce fraud?

They match location/engine data to purchases, enabling rules (limits, time windows, SKUs) and alerts.

Agile Fleet: The most trusted name in fleet management

We’re the approachable fleet management technology company, and FleetCommander users are not shy about singing our praises.

Great Team

You have a great team! This is a great partnership. It says something about your product when we can roll FleetCommander out to 9 new sites without a whimper from them.

State of Michigan

Cream of the Crop

I was just talking about how well everything seems to be going with the working relationship between Agile Fleet & UW Fleet services. I am very pleased on how well things are and have been. You folks there at Agile Fleet are the Cream of the Crop and we truly appreciate everything.

University of Wyoming

They are a Partner

Volusia County does not consider Agile Fleet a vendor; they are a partner. The product and customer service are awesome.

Volusia County, FL

Genuinely care

I just want to thank you again - you have been so wonderful to work with and genuinely care about our being happy with your product.

Illinois State University

Reliable and Trustworthy

The Agile Fleet Commander team always responds in a timely manner, with such positive customer service, to all of our needs. They are willing to help in any way they can to make our jobs easier. The service they provide is exceptional, reliable, and speedy! Thanks for all you do!

Lauren Palmer, Customer Service Representative, Fleet Reservations at Illinois State University

Great customer service

I have used the FleetCommander for the last 8 years. It is simple to use. The best part is their customer service. They are always just a phone call away and very helpful. They helped us build customized reports tailored to our needs.

Rebecca Maldonado, College Mail Services Supervisor at Dona Ana Community College

Seamless Transition

The team at Agile Fleet made the transition into FleetCommander seamless. FleetCommander has allowed us to track inventory, fuel purchases, preventative maintenance, and odometer readings. We have requested several updates to the software and have identified some bugs, both of which, Agile has listened . . . and has developed a solution in a timely manner.

Steve Minter, Branch Manager at Kentucky Dept. of Agriculture

Customer Service is Above Normal Standards

Agile FleetCommander has been great since day one. Customer service is above normal standards. Questions are answered and problem areas are corrected quickly. I have enjoyed working with the FleetCommander team and look forward to what I hope is a long and enjoyable relationship with them.

Larry Powles, Manager, Fleet Services and Car Pool at University of Wyoming

Professional Company

Agile is a very professional company who offers great support and who are very easy to work with. They have always been flexible and they take the time to work with us without being too "techie."

Rick Hilmer, Fleet Manager at Prince George's County, MD

Considerable Savings

The 50 vehicles we cut [using FleetCommander data] were eligible for replacement. It would have cost the county $800,000 to replace those vehicles, not to mention ongoing maintenance and depreciation expenses that would have been associated with those new vehicles. That's a considerable savings. 

Forsyth County, North Carolina

It's a Good Feeling

We have completely streamlined how we manage our vehicles by implementing FleetCommander. Our vehicles support workers who serve a vulnerable segment of our community, so we are proud to be able to efficiently offer them the resources they need to accomplish their mission. It's a good feeling.

Charles County, Maryland Department of Social Services

Effective and Efficient

We are very proud of the more sustainable, effective and efficient management that our Fleet Management division has achieved with the assistance of FleetCommander. In Prince George’s County, we strive to not follow best practices but create them.  I am very proud of the national recognition of our Fleet Management division and that Prince George’s County is leading the nation in innovation.

Prince George’s County, Maryland

Savings started on day one

The savings started on day one and we haven't looked back. We grew from five or six shared vehicles to dozens of shared vehicles. The positive feedback from drivers and the bottom-line savings we have realized go beyond expectations.

Greater Toronto Airports Authority

Finding opportunities to improve

FleetCommander will encourage vehicle sharing and utilization efficiencies so that we actually will be able to eliminate vehicles each year from our fleet, despite the higher demands. . . by reducing the number of vehicles we need to add, and by finding opportunities to improve vehicle-sharing capabilities.

University of Oklahoma

Eliminating Extra Costs

FleetCommander's rigorous data collection capability allows us to generate the utilization reports that take the guesswork out of deciding how many vehicles we actually need. As FleetCommander collects more data in the coming months, it may give LSU AgCenter the opportunity to reduce the number of vehicles. Eliminating the extra costs associated with keeping those vehicles in our fleet will save us a lot of money.

Louisiana State University Agricultural Center

Reduced Motor Pools

The Kentucky Cabinets for Energy, Environment and Public Protection (EEC PPC) has reduced their two original motor pools by 28% through the use of FleetCommander fleet and motor pool software solutions.

Commonwealth of Kentucky

Reduce POV Reimbursement

A top priority of initiating fleet automation tools is to slash POV mileage reimbursement, which we estimate now costs the county upwards of $350,000. Going to an all-online vehicle reservation process will require drivers to check for the availability of a fleet vehicle first. . . We could buy FleetCommander and a whole fleet of vehicles for what we are spending on POV mileage reimbursement.

Scott County, MN

Exactly what was needed

The FleetCommander product was exactly what was needed. We now have a fully automated motor pool that is secure and provides complete accountability for access to vehicles. Even better is the fact that we have all of the data and reporting capabilities we need to fully understand how our fleet is being used.

Salt Lake City Airport

FleetCommander has been a lifesaver

FleetCommander has been a lifesaver for our pool vehicle system. Our utilization and organization have exceeded expectations. . . Now, all our equipment moves are scheduled in FleetCommander.

Eddie Case, Supervisor, Fleet Services at Central Arizona Project

FleetCommander is an excellent product

FleetCommander is an excellent product that I can truly rely on. We greatly increased our utilization and lowered our capital cost. Any time there is an issue they are willing to assist quickly and effectively.

Kevin Rogers, Fleet Manager at Forsyth County, NC

FleetCommander has been a great success for us

We have been using this product at one location for two years. It has been a great success for us. We have an assigned motor pool manager who has been able to take on additional job duties because this product has freed up a lot of his time and means we do not always need a live attendant at the motor pool. We are expanding to a second site which he will be able to manage remotely...

Rick Hilmer, Fleet Manager at Prince George's County, MD

Customer-Focused

. . . This is truly a system that has been developed first as a motor pool system and has expanded meaningfully into other functions. Our experience is very positive. [It] is an excellent motor pool system that continues to get better each day . . . the FleetCommander staff are interested in customer input and are agile enough to define the input into a meaningful functional system.

David Ancell, Manager of Motor Pool and Data Operations, State of Michigan

The Metrics Behind Smarter Utilization & Fuel Spend

Track time/usage and fuel-card data together, auto-email role-based reports, and flag anomalies that waste fuel and other resources.

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