Agile Fleet

University Fleet Management and Motor Pool Software: Secure, Efficient & Driver-Friendly

Whether you're managing a small departmental fleet or coordinating vehicles across a sprawling campus, FleetCommander provides online reservations, auditable access, utilization reporting, key control, and smooth billing workflows. Our university fleet management software helps your institution streamline operations, support campus needs, and stay policy-compliant with ease.

Fleet Management Highlights

How Our University Fleet Management Software is Eliminating Problems for Higher Education

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Clear permission tiers

Role-based profiles ensure only eligible users (students, faculty, staff) book vehicles.

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Reduce admin backlog

Self-service online booking replaces calls, emails, and paper forms.

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Adapt to busy periods

Multiple reservation handling and flexible approvals adjust capacity instantly.

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Night-time availability

Secure, unattended kiosks grant 24/7 vehicle access.

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Eliminate idle inventory

Utilization analytics reveal inefficiencies and guide fleet right-sizing.

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Unified operating guidance

Automated driver policy prompts keep everyone aligned.

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Streamlined internal invoicing

Automated cost allocation by department simplifies reconciliation.

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Fast data snapshots

Over 60 built-in reports provide instant visibility.

See How FleetCommander is Streamlining University & Higher Education Operations

Campuses implementing FleetCommander’s university fleet management software have been able to right-size their fleets and reduce motor pool size by up to 35%.

Frequently Asked Questions

Got a Question? We've got an answer.

How can automation improve the efficiency of university fleet management?​
Automation can significantly enhance efficiency by reducing manual tasks, minimizing human error, and providing real-time data and analytics. This leads to better decision-making, improved vehicle utilization, reduced operational costs, and enhanced sustainability efforts through optimized routing and maintenance practices.​
What features should I look for in university fleet management software?​
Key features to look for include vehicle reservation and scheduling capabilities, maintenance tracking and alerts, fuel management, reporting and analytics tools, GPS tracking for real-time vehicle location, and integration capabilities with other campus systems for seamless operations.​
Can automating fleet management help in reducing the environmental impact of university fleets?​
Yes, automating fleet management can play a crucial role in reducing the environmental impact by optimizing routes to decrease fuel consumption, scheduling regular maintenance to ensure vehicles operate efficiently, and providing data to support decisions on investing in more sustainable vehicles, such as electric or hybrid models.​
What are the challenges in implementing fleet management automation at a university?​
Challenges may include the initial cost of investment, the need for training staff to use new systems, integrating the software with existing campus technology, and adapting to changing regulatory and environmental standards. However, the long-term benefits in cost savings, efficiency, and sustainability often outweigh these challenges​
Can FleetCommander integrate with existing university systems and databases?
FleetCommander is designed to integrate seamlessly with various university systems, including accounting software, employee databases, and campus security systems, streamlining data sharing and enhancing overall efficiency. 
How does FleetCommander promote accountability and transparency in university fleet management?
FleetCommander provides detailed audit trails, user permissions, and activity logs, promoting accountability and transparency in fleet management by tracking user actions and ensuring compliance with policies and procedures. 

What Campus Fleets Say About FleetCommander

From automated reservations to audit-ready billing, our university fleet management software helps university services raise utilization, control costs, and keep vehicles available where they’re needed most.

Great Team

You have a great team! This is a great partnership. It says something about your product when we can roll FleetCommander out to 9 new sites without a whimper from them.

State of Michigan

Cream of the Crop

I was just talking about how well everything seems to be going with the working relationship between Agile Fleet & UW Fleet services. I am very pleased on how well things are and have been. You folks there at Agile Fleet are the Cream of the Crop and we truly appreciate everything.

University of Wyoming

They are a Partner

Volusia County does not consider Agile Fleet a vendor; they are a partner. The product and customer service are awesome.

Volusia County, FL

Genuinely care

I just want to thank you again - you have been so wonderful to work with and genuinely care about our being happy with your product.

Illinois State University

Reliable and Trustworthy

The Agile Fleet Commander team always responds in a timely manner, with such positive customer service, to all of our needs. They are willing to help in any way they can to make our jobs easier. The service they provide is exceptional, reliable, and speedy! Thanks for all you do!

Lauren Palmer, Customer Service Representative, Fleet Reservations at Illinois State University

Great customer service

I have used the FleetCommander for the last 8 years. It is simple to use. The best part is their customer service. They are always just a phone call away and very helpful. They helped us build customized reports tailored to our needs.

Rebecca Maldonado, College Mail Services Supervisor at Dona Ana Community College

Seamless Transition

The team at Agile Fleet made the transition into FleetCommander seamless. FleetCommander has allowed us to track inventory, fuel purchases, preventative maintenance, and odometer readings. We have requested several updates to the software and have identified some bugs, both of which, Agile has listened . . . and has developed a solution in a timely manner.

Steve Minter, Branch Manager at Kentucky Dept. of Agriculture

Customer Service is Above Normal Standards

Agile FleetCommander has been great since day one. Customer service is above normal standards. Questions are answered and problem areas are corrected quickly. I have enjoyed working with the FleetCommander team and look forward to what I hope is a long and enjoyable relationship with them.

Larry Powles, Manager, Fleet Services and Car Pool at University of Wyoming

Professional Company

Agile is a very professional company who offers great support and who are very easy to work with. They have always been flexible and they take the time to work with us without being too "techie."

Rick Hilmer, Fleet Manager at Prince George's County, MD

Considerable Savings

The 50 vehicles we cut [using FleetCommander data] were eligible for replacement. It would have cost the county $800,000 to replace those vehicles, not to mention ongoing maintenance and depreciation expenses that would have been associated with those new vehicles. That's a considerable savings. 

Forsyth County, North Carolina

It's a Good Feeling

We have completely streamlined how we manage our vehicles by implementing FleetCommander. Our vehicles support workers who serve a vulnerable segment of our community, so we are proud to be able to efficiently offer them the resources they need to accomplish their mission. It's a good feeling.

Charles County, Maryland Department of Social Services

Effective and Efficient

We are very proud of the more sustainable, effective and efficient management that our Fleet Management division has achieved with the assistance of FleetCommander. In Prince George’s County, we strive to not follow best practices but create them.  I am very proud of the national recognition of our Fleet Management division and that Prince George’s County is leading the nation in innovation.

Prince George’s County, Maryland

Savings started on day one

The savings started on day one and we haven't looked back. We grew from five or six shared vehicles to dozens of shared vehicles. The positive feedback from drivers and the bottom-line savings we have realized go beyond expectations.

Greater Toronto Airports Authority

Finding opportunities to improve

FleetCommander will encourage vehicle sharing and utilization efficiencies so that we actually will be able to eliminate vehicles each year from our fleet, despite the higher demands. . . by reducing the number of vehicles we need to add, and by finding opportunities to improve vehicle-sharing capabilities.

University of Oklahoma

Eliminating Extra Costs

FleetCommander's rigorous data collection capability allows us to generate the utilization reports that take the guesswork out of deciding how many vehicles we actually need. As FleetCommander collects more data in the coming months, it may give LSU AgCenter the opportunity to reduce the number of vehicles. Eliminating the extra costs associated with keeping those vehicles in our fleet will save us a lot of money.

Louisiana State University Agricultural Center

Reduced Motor Pools

The Kentucky Cabinets for Energy, Environment and Public Protection (EEC PPC) has reduced their two original motor pools by 28% through the use of FleetCommander fleet and motor pool software solutions.

Commonwealth of Kentucky

Reduce POV Reimbursement

A top priority of initiating fleet automation tools is to slash POV mileage reimbursement, which we estimate now costs the county upwards of $350,000. Going to an all-online vehicle reservation process will require drivers to check for the availability of a fleet vehicle first. . . We could buy FleetCommander and a whole fleet of vehicles for what we are spending on POV mileage reimbursement.

Scott County, MN

Exactly what was needed

The FleetCommander product was exactly what was needed. We now have a fully automated motor pool that is secure and provides complete accountability for access to vehicles. Even better is the fact that we have all of the data and reporting capabilities we need to fully understand how our fleet is being used.

Salt Lake City Airport

FleetCommander has been a lifesaver

FleetCommander has been a lifesaver for our pool vehicle system. Our utilization and organization have exceeded expectations. . . Now, all our equipment moves are scheduled in FleetCommander.

Eddie Case, Supervisor, Fleet Services at Central Arizona Project

FleetCommander is an excellent product

FleetCommander is an excellent product that I can truly rely on. We greatly increased our utilization and lowered our capital cost. Any time there is an issue they are willing to assist quickly and effectively.

Kevin Rogers, Fleet Manager at Forsyth County, NC

FleetCommander has been a great success for us

We have been using this product at one location for two years. It has been a great success for us. We have an assigned motor pool manager who has been able to take on additional job duties because this product has freed up a lot of his time and means we do not always need a live attendant at the motor pool. We are expanding to a second site which he will be able to manage remotely...

Rick Hilmer, Fleet Manager at Prince George's County, MD

Customer-Focused

. . . This is truly a system that has been developed first as a motor pool system and has expanded meaningfully into other functions. Our experience is very positive. [It] is an excellent motor pool system that continues to get better each day . . . the FleetCommander staff are interested in customer input and are agile enough to define the input into a meaningful functional system.

David Ancell, Manager of Motor Pool and Data Operations, State of Michigan

Ready to get in touch?

Questions? Call us at (571) 498-7555

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