City of Stamford Fleet saves $300K by reducing vehicle count

FMIS & GPS systems credited with improving efficiency and collecting utilization data for decision making

CHANTILLY, VA, July 25, 2017 -- In one year, the City of Stamford, CT has reduced its fleet from 49 to 29 vehicles, saving the city an estimated $300,000 in fleet costs. The city also reports a cost avoidance savings of $500,000 since implementing Agile Fleet's FleetCommander and the GPS Insight GPS tracking system. The announcement was made today by FleetCommander fleet management information system creator, Agile Fleet.

Prior to implementing the self-service motor pool and GPS tracking systems, Stamford Fleet Manager Mike Scacco says he needed data to understand how fleet vehicles were being utilized. “We had no accountability or hard data to understand which vehicles were needed and which ones weren’t. The general consensus was we needed more vehicles, but every time I went to the government center, there were vehicles that never moved with dust on the windshields. Now we have the data and have eliminated the expense of keeping vehicles in our fleet we didn’t need,” he says. “If you are paying $18,000-$25,000 per vehicle and you reduce 20 cars, you are saving $500,000 in replacement costs. We also have less liability, less exposure to risk. We have saved the city a tremendous amount of money and now vehicle utilization is where it should be,” he says. The Stamford fleet uses the GPS Insight tracking solution to track mileage, vehicle location, and driver behavior, analyzing the data within FleetCommander.

FleetCommander also enables the city to:

• Offer drivers online vehicle scheduling capability around the clock
• Offer drivers access to vehicles and keys via a secure, self-service kiosk and key box
• Automatically collect the usage data so that vehicles can be rotated, properly utilized, and identify and eliminate unneeded vehicles
• Receive instant notification of late-returning vehicles
• Communicate and enforce fleet policies automatically
• Eliminate paper processes and save staff time by keeping track of who made, approved, changed, or deleted vehicle requests online
• Collect metrics from all phases of vehicle use
• Use vehicle utilization reports to right-size their fleet size and composition
• Save money by eliminating vehicles that FleetCommander utilization data shows are not needed
• Keep track of driver profiles online
• Run reports and do billing automatically

Stamford was able to purchase the FleetCommander solution via the National Joint Powers Alliance (NJPA) pre-negotiated cooperative purchasing contract. The NJPA contract satisfies the RFP process, eliminating the need to go through a formal solicitation.