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NY Non-profit Agency Automates Fleet of Vehicles with FleetCommander

Despite 15 locations, centralized vehicle management capability considered significant benefit to managing fleet of agency vehicles

CHANTILLY, VA, July 31, 2012 -- Hillside Family of Agencies, one of the largest non-profit human services agencies in New York State, has selected FleetCommander fleet and motor pool software to manage its fleet of vehicles. The announcement was made today by Agile Access Control, Inc., (Agile) creator of FleetCommander.

Hillside Family of Agencies' fleet is dispersed among 15 locations spanning 150 miles across the State of New York and Maryland. Despite the fact that Hillside's vehicles are decentralized, one of Hillside's major goals in implementing FleetCommander is the ability to manage the entire fleet from one central location. Mike Pierce, the Director of Purchasing, says being able to see the status of their fleet on the FleetCommander fleet dashboard is an important benefit of implementing the web-based technology for Hillside.

Pierce says FleetCommander will initially manage 32 shared vehicles, with a goal of managing between 75-100 shared vehicles with FleetCommander in the coming months. With some Hillside facilities reporting usage of 5,000-10,000 miles per month per vehicle, Pierce says the most critical issue facing Hillside's fleet is having visibility into vehicle utilization: "Hillside's biggest challenge is having the data necessary to understand vehicle utilization so that our fleet can be managed most efficiently." Pierce says Hillside will now be able to take the utilization data collected by FleetCommander and determine vehicle assignments based on actual statistics rather than "soft" criteria. "FleetCommander provides us with an accurate, data-based solution for determining assignments and usage, which will be a significant improvement to how we've managed our fleet in the past," he says. "We are very pleased with what FleetCommander can do for us."

Half of the Transportation Service vehicles are in the Purdue motor pool, the other half are assigned, with the assigned vehicles being rotated to address mileage. Cox says managing both the motor pool and assigned vehicles electronically has been something the university has wanted to do for several years. Once implemented, FleetCommander's capability to send automatic reminder emails is expected to cut down on no-shows.

Pierce says Hillside has set a goal of cutting the number of its fleet vehicles from 140 to 120 based on utilization data collected through FleetCommander. "Eliminating unneeded vehicles from a fleet can save $4,000-5,000 per vehicle in depreciation, maintenance, insurance, and other costs annually. With Hillside looking at cutting 20 vehicles, savings for them will be significant," says Agile President Ed Smith. "We are pleased to welcome Hillside to the community of FleetCommander users," he says.

Celebrating its 175th anniversary in 2012, Hillside Family of Agencies provides services to nearly 13,000 youth and families in more than 40 locations across central and western New York and in Prince George's County, M.D.

About Agile Access Control, Inc.

FleetCommander creator Agile Access Control, Inc. is a technology company headquartered in Chantilly, Va., which serves fleet and motor pool managers in the university, government, utility and commercial sectors. Agile's FleetCommander software is a powerful, highly configurable, web-based application that streamlines the use of vehicles through easy-to-use software, and presents real-time data in the form of intuitive dashboards, graphs, gauges, online forms, and a wide variety of reports. The suite of FleetCommander technology tools also includes Agile FleetShare™, car sharing technology that offers keys-in-the-car access to geographically dispersed vehicles with a scanned ID card at the windshield; unstaffed check-in at kiosks, secure key control and key boxes; in-vehicle utilization and diagnostic devices; GPS solutions, and much more - all tied into the FleetCommander fleet and motor pool software. Resulting in lower vehicle and personnel costs and higher customer satisfaction, FleetCommander can be used as a stand-alone, customized fleet management system or integrated with an organization's existing fleet systems. For more information, contact Agile Access Control, Inc. at 408-213-9555 x1 or or visit