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Automated University Fleet Management 

Colleges and universities have unique fleet management needs and challenges, and our FleetCommander solution is designed to address those challenges effectively and intuitively, without complexity. That's why more than 250,000 drivers across the US and Canada share vehicles using FleetCommander

Intelligent fleet management for campus communities

FleetCommander Features

The following are just a few of the FleetCommander features that help universities manage their motor pool fleet efficiently and cost-effectively: 

  • Convenient online driver registration  
  • Multiple vehicle request capability; perfect for athletic and other university events
  • 24X7 online vehicle reservations and approvals
  • Tracking of late pick-ups, late returns, and vehicle abuse 
  • Automatic driver policy communication and enforcement 
  • Easy billing to designated departments
  • Weekend/off-hour vehicle pick-up and drop-off with no attendant required
  • Integrable with organizational SSO and RFID badge authentication 

How will your school benefit from FleetCommander? 

University fleet management is like running your own business. You want to deliver a great service in a cost-effective manner, and your life is a whole lot easier when your customers are happy. Agile Fleet’s FleetCommander FMIS checks all those boxes. 
Campuses implementing FleetCommander have been able to right-size their fleets and reduce motor pool size by up to 35%. Manual telephone and paper-based reservations are eliminated. Customer satisfaction ratings skyrocket. Fleet management staff have more time to focus on more high-value tasks. And you can share your successes through easy-to-generate and understand reports. 

How will your school benefit from FleetCommander

How can FleetCommander help you and your customers?

Learn how FleetCommander has helped UTK right-size its fleet and streamline operations.

Frequently asked questions

Got a question? We’ve got an answer.
Explore our FAQs to find answers to common questions about our solutions.

How can automation improve the efficiency of university fleet management?​

Automation can significantly enhance efficiency by reducing manual tasks, minimizing human error, and providing real-time data and analytics. This leads to better decision-making, improved vehicle utilization, reduced operational costs, and enhanced sustainability efforts through optimized routing and maintenance practices.​

What features should I look for in university fleet management software?​

Key features to look for include vehicle reservation and scheduling capabilities, maintenance tracking and alerts, fuel management, reporting and analytics tools, GPS tracking for real-time vehicle location, and integration capabilities with other campus systems for seamless operations.​

Can automating fleet management help in reducing the environmental impact of university fleets?​

Yes, automating fleet management can play a crucial role in reducing the environmental impact by optimizing routes to decrease fuel consumption, scheduling regular maintenance to ensure vehicles operate efficiently, and providing data to support decisions on investing in more sustainable vehicles, such as electric or hybrid models.​

What are the challenges in implementing fleet management automation at a university?​

Challenges may include the initial cost of investment, the need for training staff to use new systems, integrating the software with existing campus technology, and adapting to changing regulatory and environmental standards. However, the long-term benefits in cost savings, efficiency, and sustainability often outweigh these challenges​

Can FleetCommander integrate with existing university systems and databases?

FleetCommander is designed to integrate seamlessly with various university systems, including accounting software, employee databases, and campus security systems, streamlining data sharing and enhancing overall efficiency. 

How does FleetCommander promote accountability and transparency in university fleet management?

FleetCommander provides detailed audit trails, user permissions, and activity logs, promoting accountability and transparency in fleet management by tracking user actions and ensuring compliance with policies and procedures. 

Agile Fleet: The most trusted name in fleet management 

We’re the approachable fleet management technology company, and FleetCommander users are not shy about singing our praises. 

Meeting Higher Demand with Fewer Vehicles

"FleetCommander will encourage vehicle sharing and utilization efficiencies so that we actually will be able to eliminate vehicles each year from our fleet, despite the higher demands . . . by reducing the number of vehicles we need to add, and by finding opportunities to improve vehicle-sharing capabilities."

University of Oklahoma 
Data-based Decisions

“With FleetCommander, we are now able to collect the utilization data we need to make smart decisions about where to cut our pool vehicles while still enabling our drivers to have access to the vehicles they need to do their work.” 

Central Arizona Project
One System Does It All

"It took us no time at all to get started, and we saw immediate advantages. With FleetCommander, we now use one system instead of three, and billing data is automatically generated when vehicles return. I am so thankful we are using FleetCommander now." 

Cedarville University
A Great Partnership

“You have a great team! This is a great partnership. It says something about your product when we can roll FleetCommander out to 9 new sites without a whimper from them.”

State of Michigan
A Quick Return On Investment

"The 50 vehicles we cut [using FleetCommander data] were eligible for replacement. It would have cost the county $800,000 to replace those vehicles, not to mention ongoing maintenance and depreciation expenses that would have been associated with those new vehicles. That's a considerable savings.” 

Forsyth County, North Carolina
Exactly What We Needed

"The FleetCommander product was exactly what was needed. We now have a fully automated motor pool that is secure and provides complete accountability for access to vehicles. Even better is the fact that we have all of the data and reporting capabilities we need to fully understand how our fleet is being used." 

Salt Lake City Airport

Make All Your Stakeholders Happy

Download Fleet Management in the University Setting to learn how your stakeholders (and you) will benefit from automated fleet management.

Download Fleet Management in the University Setting